Scientific affairs Coordinator

Major duties and responsibilities

Act as a key coordinator within the Scientific Affairs Pole, fostering collaboration across teams and strengthening relationships with European scientific societies. Provide operational, administrative, and stakeholder management support to the Chief Scientific Officer, ensuring the efficient delivery of strategic and scientific activities aligned with the ESC's mission.

Coordinate Scientific Affairs activities and support cross-functional collaboration

Act as a central coordination point within the Scientific Affairs Pole, ensuring effective communication, alignment, and follow-up across teams. Support the planning and delivery of cross-functional initiatives, organise leadership and management meetings, prepare reports and presentations, and facilitate the implementation of key decisions and strategic priorities.

Support relationships with European Scientific Societies and strategic partners

Coordinate interactions with European medical specialty scientific societies and partner organisations, ensuring productive collaborations and effective stakeholder engagement. Organise meetings and exchanges, prepare briefing materials and correspondence, monitor partnership activities, and ensure timely follow-up of agreed actions and commitments.

Provide operational and executive support to the Chief Scientific Officer

Deliver high-quality organisational and administrative support to the Chief Scientific Officer by managing priorities, coordinating meetings and travel arrangements, preparing briefing documentation, monitoring deadlines and commitments, and ensuring the smooth and efficient organisation of day-to-day activities with the utmost discretion and professionalism.

Profile

• Master's degree (or equivalent) in Project Management, Business Administration, International Management, or a related discipline.
• Minimum 5 years of relevant professional experience in coordination, stakeholder management, executive support, or project administration roles.
• Experience working in an international, scientific, academic, professional association, or healthcare environment would be highly desirable
• At least 5 years of experience in administrative and organisational coordination, stakeholder management, and relationship management. Experience within a scientific, academic, or healthcare environment would be an advantage.
• Proven ability to manage multiple complex priorities simultaneously while meeting deadlines and maintaining high standards of quality.
• Experience in meeting coordination, minute-taking, and budget monitoring and reporting.
• Fluent in English, with excellent written and verbal communication skills.
• Advanced proficiency in Microsoft 365 applications. Experience with Smartsheet is an advantage.
• Confidence in the use of Artificial Intelligence tools, with a strong awareness of associated opportunities and risks.
• Strong communication skills, with the ability to be both diplomatic and appropriately direct.
• Excellent active listening, time management, and critical-thinking abilities.
• Creative, proactive, and solution-oriented mindset.
• Comfortable making decisions, working autonomously, and responding effectively to changing priorities.
• Flexible and able to perform effectively in a fast-paced environment with tight deadlines.
• Strong team player with excellent interpersonal skills.
• Willingness and availability to travel, including occasional weekend travel.

Contract

• Permanent contract based in Sophia-Antipolis
• French labour law provisions

Conditions

• 16 additional leave days (RTT) per year
• Fixed salary + 13th month + holiday bonus (1%)
• Health insurance and provident scheme
• Collective retirement savings plan (PER)
• Application of the Syntec Collective Agreement (including Appendix 5)
• Access to employee benefits via the Works Council (CSE)

Who we are

The European Society of Cardiology (ESC) is a leading non-profit organisation representing over 100,000 cardiology professionals worldwide. Its mission is to reduce the burden of cardiovascular disease. The ESC delivers innovative education, supports cutting-edge research, and sets clinical practice standards through a broad network of sub-specialty associations, working groups, and councils.

Visit our website to learn more: www.escardio.org

As part of its diversity policy, the ESC is an equal opportunity employer.

The ESC is a signatory of the "Activateur de Progrè