Fleet Manager

As a leader and innovator in the snack food industry for over 50 years, J&J Snack Foods provides branded snack foods to foodservice and retail supermarket outlets across the U.S. Its products include such icons as SUPERPRETZEL, ICEE, and Dippin' Dots along with other key brands like LUIGI'S Real Italian Ice, The Funnel Cake Factory Funnel Cakes, and Hola Churros. J&J also has a strong presence in bakery providing cakes, cookies, and pies to some of the largest grocery and convenience retailers in industry. Our company continues to deliver record sales led by a talented team and a commitment to "Fun Served Here".

Position Summary

Reporting to the Fleet and Safety Manager, the Fleet Manager is responsible for overseeing the management and operation of the fleet. They will develop and implement strategies, policies, and safety programs, while also maintaining accurate records and preparing reports on fleet performance. This position will leverage strong fleet management knowledge, decision-making skills, data analysis abilities, safety commitment, and financial acumen to make data-driven decisions to enhance operational efficiency. The Fleet Manager will support the Fleet and Safety Manager with vehicle fleet and operations and acts as a liaison between the internal team and outside vendors.

Requirements And Responsibilities

Fleet Management

• Oversees the overall management and operation of the fleet, including vehicles, drivers, and maintenance.
• Develops and implements efficient fleet management strategies and policies to optimize fleet utilization and minimize costs.
• Ensures compliance with local, state, and federal regulations related to vehicle safety and licensing.
• Plans, reviews, and approves vehicle maintenance, repairs, and inspections to ensure fleet reliability and minimize downtime.
• Monitors and analyzes fleet performance, including fuel consumption, vehicle utilization, and maintenance expenses.
• Collaborates with the supply chain department and vendors to maintain a reliable supply for fleet-related resources.
• Coordinates with the Safety team to promote a culture of safety within the fleet program.
• Maintains accurate and up-to-date records, including vehicle maintenance logs, driver records, and compliance documentation.
• Stays up to date on industry trends, regulations, and technological advancements to implement relevant changes and improvements in fleet management practices.
• Prepares regular reports and presentations on fleet performance, costs, and operational efficiency for management review.
• Coordinates with other departments, such as operations, projects, and finance, to ensure the seamless integration of fleet operations with overall business objectives.
• Identifies and implements cost-saving measures, such as optimizing fuel efficiency, streamlining maintenance processes, or exploring alternative transportation options.
• Manages relationships with external stakeholders, such as insurance providers, regulatory agencies, and vehicle manufacturers, to ensure compliance and access to necessary resources.

Driver And Vehicle Administration

• Administers the processing and maintenance of vehicle documents including reports, registration, and insurance cards.
• Manages vehicle inspections, maintenance records, performance monitoring, and record keeping.
• Ensures drivers' adherence to FMCSR's (Federal Motor Carrier Safety Regulations) when applicable.
• Verifies that all team members in company vehicles are adhering to rules, regulations, and policies.
• Manages vehicle change requests, transfers, and coordinate registration renewals.
• Manages fuel card maintenance, distribution of license plates to fleet vehicles, and distribution of insurance ID cards.
• Monitors vehicle fuel fraud alerts and conduct investigations accordingly.
• Manages the transportation of vehicles across Service Centers.
• Ensures preventive maintenance tasks are being completed timely on vehicles.
• Coordinates vehicle sales, pick-ups, terminations, and remarketing.
• Adds and removes company drivers from various systems, as needed.
• Reviews and approves parts and labor on vehicle repair requests.
• Monitors accident claims and provides guidance to the leadership team.
• Manages and tracks rental vehicles.
• Maintains live vehicle related reports such as new vehicle status, rentals, fleet spend, downtime, and utilization
• Acts as a liaison between the insurance company and fleet company.
• Prints vehicle bar code labels for new vehicles and when plates/Service Centers change.

Other Responsibilities

• Prepares and distributes educational materials.
• Reviews existing policies and procedures and provid