Global Sales Administrator

Sales Administrator – MedTechLocation: Paris La Défense (On-site)Work Pattern: 80% part-time (Monday to Thursday)Language: English – daily professional use (written & spoken)Experience Required: Minimum 3 years in Sales Administration within a MedTech or similarly regulated industryAbout the RoleWe are seeking a Sales Administrator to join our fast-growing international MedTech organization based in Paris La Défense. This role is central to the efficiency and compliance of our sales operations, supporting order-to-cash activities, medical device traceability, and coordination across multiple internal teams and international customers.You will operate in a highly regulated environment, requiring precision, organization, and a strong understanding of MedTech sales processes. English is used daily for both internal and external communication.Key ResponsibilitiesSales Administration & Order ManagementManage the full sales order lifecycle from order entry through invoicing and deliveryEnsure accuracy of pricing, contracts, discounts, and commercial termsCoordinate closely with logistics, supply chain, and finance teams to ensure timely and compliant deliveriesMonitor order status and proactively communicate updates to customers and sales teamsEnsure full traceability of medical devices (serial numbers / batch tracking) in line with MedTech regulatory and quality requirementsSales & Commercial SupportAct as the primary administrative and operational contact for the sales teamPrepare and manage sales documentation, including quotations, contracts, pro forma invoices, and order confirmationsSupport tender processes and contract administration when applicableMaintain and update customer, product, and traceability data in CRM and ERP systemsCustomer, Finance & Internal CoordinationInterface with international customers and distributors in EnglishHandle customer inquiries related to orders, deliveries, invoicing, and documentationCollaborate with the finance team to ensure compliance with payment termsSupport follow-up on overdue payments in coordination with sales and financeManage credit notes, billing corrections, and commercial adjustments as neededReporting, Compliance & QualityPrepare sales reports, forecasts, and KPIs for managementEnsure strict compliance with internal procedures, quality standards, and MedTech regulatory requirementsSupport audits, inspections, and documentation requests related to sales operations and traceabilityProfile & QualificationsRequiredMinimum 3 years’ experience in Sales Administration within a MedTech company or equivalent regulated industryStrong experience with sales administration and order-to-cash processesFluent English (written and spoken) for daily professional useProficiency with ERP and CRM systems (e.g., SAP, Oracle, Salesforce, or equivalent)Hands-on experience with medical device traceability, including serial numbers and/or batch managementSolid understanding of invoicing, payment terms, and commercial processesExcellent organizational skills and strong attention to detailPreferredExperience in an international sales environmentKnowledge of export processes and international tradeFamiliarity with MedTech quality systems (ISO 13485, MDR concepts)Advanced Excel skills and experience with reporting toolsPersonal AttributesHighly reliable, structured, and detail-orientedProactive, solution-driven mindsetStrong communication and interpersonal skillsTeam player with the ability to collaborate across functionsComfortable working fully on-site in Paris La DéfenseWhy Join Us?Be part of a fast-growing international MedTech companyPlay a critical role in sales operations and regulatory complianceWork in a multicultural, young, and professional environmentModern office location in Paris La Défense