Personal Assistant
il y a 4 semaines
ABOUT AXAWhatever their stage of life, we provide over 108 million customers with the products and services they need to progress. From insurance to personal protection, and savings to wealth management, no matter the need we're always there for them. And we're always there for our employees. In 50 countries, we work hard to inspire pride and a sense of belonging in our people. To provide opportunities that challenge them, inspire them, and reward them. And to create a culture that's open, supportive, and empowering. Because we know that's the real secret to success – and the best way for us to keep building a better world for both our customers and the talented people who put them first.Your work environment:The headquarters of the AXA Group (GIE AXA) brings together our corporate activities. It provides guidance and support to subsidiaries around the world, to ensure the coordination and monitoring of the Group's global strategy, the application of its standards, the consistency of commercial approaches and the sharing of best practices. The headquarters gathers approximately 1000 employees and is distinguished by its strong international culture (45 nationalities), which makes it a rich and stimulating place to work.Within the Group, you will join the Group Underwriting Office, a newly created department to steer the performance of our insurance portfolio and support our reinforced focus on technical excellence. The platform will also contribute to define our global ambition and approach to new emerging risks related to the energy transition and cyber in the coming years.Within this Department, you will be part of the team Group Ceded Re as Personal Assistant. The Group Ceded Re is made of several teams focusing on Placement, Data, Analytics & Pricing, Actuarial Reserving, Operations, Claims, … around hundred people working collaboratively together in a very international environment.Your job and daily missions:· Provide operational support to Directorso Organize meetings and appointments with careful planning and coordinationo Complete special projects and initiatives with oversight and supporto Organize all travels related to Directorso Manage the expenses reports of Directorso Organize the Monte Carlo & Baden Baden yearly Reinsurance conferences with the support of the other PAs at Ceded Reo Identify and address issues with operational processes and procedureso Prepare and modify documents including correspondences, reports, drafts, memos and emails o Establish and leverage a strong network of relationships with internal and external stakeholders to be as efficient as possible (ex: GIE PAs community)o Perform other duties as assigned · Support the team o Managing all IT-related and office maintenance requests (SILVA, local support service requests, etc.)o Manage invoices related to Directors (Coupa)Let's talk about you:Main competencies and experienceCompetencies· Proficiency in MS Pack Office: Word, Excel, PowerPoint, Outlook · Ability and desire to keep learning, to understand the work context and be curious about how tasks fit within this wider context/organisation· Ability to analyze information and understand information as it relates to ongoing work/team projects · Sound research skills and attention to detail · Rigorous, strong organizational and planning skills · Excellent time management skills and ability to multi-task and prioritize work Behavioural skills· Excellent interpersonal skills, effective verbal, listening and written communication skills · Highly effective organizational and decision-making skills · Anticipate needs and proactively bring together resources to fill these needs · Highly discreet and confidential · Customer-service orientation Experience· Previous experience in working as a Personal Assistant at Senior Executive Level in an International environment· Knowledge of the company's business areas Language· Fluent English and French is mandatory
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