Office Manager, Workplace Experience Specialist

il y a 1 mois

Paris, France DoubleVerify Temps plein

**Office Manager, Workplace Experience Specialist - Paris**

**Location - Paris**

**What you'll do**

The Office Manager is a member of the global People Experience and Diversity, Equity, Inclusion and Belonging team. In this role you will be the first point of contact for DV employees, clients, partners and vendors in the office, and are a champion of DV's values of **passion**, **accountability**, **collaboration** and **trailblazing** (PACT). You are responsible for running all aspects of the office from facilities management, reception, events. You will be responsible for creating experiences for employee events, quarterly wellness events, lunches and perks, vendor management, branded inventory, emergency response plans, maintenance of a sustainable and environmentally friendly workplace that promotes safety and healthy working conditions, and overall appearance of the office. In this role you will also provide administrative support to the members of the senior management team and Human Resources, this can involve scheduling appointments and meetings; answering and screening calls; tracking and monitoring business issues; resolving problems that do not require action by the senior management team; making travel arrangements; and processing travel and expense reports. The ideal person for this role is someone who is proactive and can anticipate the needs of the business; you must also be someone who can multitask, work well under pressure and is open to handling multiple tasks at once.
- Manage the reception area of the DV France office to ensure all calls are answered, guests are taken care of, mail is sorted and delivered, and ensure the reception area is maintained at all times.
- Ensure that the office is fully operational with all utilities functioning properly.
- Schedule and supervise maintenance repair work and assist with checking installation and servicing building equipment.
- Ensure compliance with state and federal regulations and build/own emergency response plans.
- Optimize the use of space and equipment while reducing operating costs.
- Research and create fun and new experiences for onsite perks. Manage, strategize and operationalize the fruition of those experiences weekly.
- Research, recommend, and assist with the organization of company events, including quarterly meetings, happy hours, summer and holiday parties, other company parties, etc.
- Support the HR team with the new hire onboarding process, offboarding process, and assist with administrative tasks related to Human Resources.
- Scheduling appointments and meetings based on business priorities; Preparing and distributing materials to meeting participants as required; revising meetings and appointments as needed to avoid scheduling conflicts.
- Manage the purchase of office supplies and furniture, office equipment, etc., for the entire staff in accordance with company purchasing policies and budgetary restrictions.
- Arrange for meeting space, food & beverage service and other items as needed for meetings.
- Manage inventory of break room snacks, ensuring items are stocked on a daily basis.
- Lead coordination between building facilities, vendors, repair contractors, etc.
- Identify and resolve problems in a timely manner and gather and analyze information to provide recommendations for business decisions related to the office space and operations.
- Plan and host local People Experience Events and support international PEX - collaboration during Anchor Weeks, Hackathons, Impact Week and all global events to create memorable moments as well as initiate and promote valuable and impactful ideas supporting DV's mission

**Who you are**
- Minimum of 1-2 years of Office Management/Administrative experience a plus.
- Industry experience/knowledge a plus
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Organized with a rigorous attention to detail, drive for excellence, and a positive "can-do" approach.
- Ability to adapt to and embrace change
- Very strong interpersonal and communication skills
- Interest in party planning, being on top of the hot food trends for lunch meetings & event planning as well as setting a fun office culture
- Excellent verbal and written skills.
- Strong analytical and problem solving skills with ability to work independently and collaboratively.
- Ability to lift approximately 15-20 lbs

  • Workplace Experience Coordinator

    il y a 1 mois

    Paris, France Sonos, Inc Temps plein

    At Sonos we want to create the ultimate listening experience for our customers and know that it starts by listening to each other. As part of the Sonos team, you’ll collaborate with people of all styles, skill sets, and backgrounds to realize our vision while fostering a community where everyone feels included and empowered to do the best work of their...

  • Workplace Experience

    il y a 15 heures

    Paris, France Voodoo Temps plein

    About Voodoo Voodoo is a tech company that creates mobile games and apps. With 7 billion downloads and over 150 million monthly active users, Voodoo is the #3 mobile publisher worldwide in terms of downloads after Google and Meta. The company is one of the most impressive examples of hypergrowth in the ecosystem, having raised over $1B and backed by...

  • Consultant(e) Workplace Senior

    il y a 3 semaines

    Paris, Ile-de-France Dynamic Workplace Temps plein

    Consultant(e) Workplace SeniorSociétéDynamic Workplace est une société de conseil indépendante, spécialiste des nouveaux espaces de travail « partagés et opérés », qui accompagne :Les entreprises dans la transformation de leur immobilier de bureau (nouveaux modes de travail et d’organisation, expérience collaborateur renouvelée, flexibilité,...

  • Consultant(e) Workplace Senior

    Il y a 2 mois

    Paris, France Dynamic Workplace Temps plein

    Consultant(e) Workplace SeniorSociétéDynamic Workplace est une société de conseil indépendante, spécialiste des nouveaux espaces de travail « partagés et opérés », qui accompagne :Les entreprises dans la transformation de leur immobilier de bureau (nouveaux modes de travail et d’organisation, expérience collaborateur renouvelée, flexibilité,...

  • Consultant(e) Workplace Senior

    il y a 3 semaines

    Paris, France Dynamic Workplace Temps plein

    Consultant(e) Workplace SeniorSociétéDynamic Workplace est une société de conseil indépendante, spécialiste des nouveaux espaces de travail « partagés et opérés », qui accompagne :Les entreprises dans la transformation de leur immobilier de bureau (nouveaux modes de travail et d’organisation, expérience collaborateur renouvelée, flexibilité,...

  • Workplace Specialist

    il y a 5 jours

    Paris, France Voodoo Temps plein

    Voodoo is a tech company that creates mobile games and apps. With 7 billion downloads and over 150 million monthly active users, Voodoo is the #3 mobile publisher worldwide in terms of downloads after Google and Meta. The company is one of the most impressive examples of hypergrowth in the ecosystem, having raised over $1B and backed by Goldman Sachs,...

  • Senior Manager EMEA Workplace Experience

    il y a 2 semaines

    Paris, France NetApp Temps plein

    Title: Senior Manager EMEA Workplace Experience Location: Kirchheim bei Munchen, DE, 85551 Dusseldorf, DE, 40472 Vienna, AT, 1120 Madrid, ES, 28020 Windsor, GB, SL4 1RS Cork, Munster, IE, T23 PPT8 Paris, FR Milan, IT, 20133 Requisition ID: 126098 About NetApp We’re forward-thinking technology people with heart. We make our own rules, drive our own...

  • Senior Manager EMEA Workplace Experience

    il y a 1 semaine

    Paris, France NetApp Temps plein

    Title: Senior Manager EMEA Workplace Experience Location: Kirchheim bei Munchen, DE, 85551 Dusseldorf, DE, 40472 Vienna, AT, 1120 Madrid, ES, 28020 Windsor, GB, SL4 1RS Cork, Munster, IE, T23 PPT8 Paris, FR Milan, IT, 20133 Requisition ID: 126098 About NetApp We’re forward-thinking technology people with heart. We make our own rules, drive our own...

  • People Operations

    il y a 4 jours

    Paris, France Frontapp Temps plein

    More than 8,000 businesses across many different industries (manufacturing, logistics, travel, financial services, tech, etc.) use Front to drive operational efficiency that prevents churn, improves retention, and propels customer growth. Backed by Sequoia Capital and Salesforce Ventures, Front has raised $204M from leading venture capital firms and...

  • People Operations

    il y a 4 jours

    Paris, France Front Temps plein

    More than 8,000 businesses across many different industries (manufacturing, logistics, travel, financial services, tech, etc.) use Front to drive operational efficiency that prevents churn, improves retention, and propels customer growth. Backed by Sequoia Capital and Salesforce Ventures, Front has raised $204M from leading venture capital firms and...

  • Workplace & People Officer

    il y a 1 mois

    Paris, France Moongroup Temps plein

    Nous recherchons un(e) **Workplace & People Officer **pour nous accompagner dans le développement de l’environnement de travail et de la stratégie People de Mooncard ( _CDD d'un an _). Rattaché(e) à Lina, Head of People, vous serez garant(e) de la qualité de l’expérience collaborateur dans nos locaux et accompagnerez nos équipes au...

  • Workplace Experience Ambassador

    il y a 1 mois

    Paris, France JLL Temps plein

    JLL supports the Whole You, personally and professionally. OverviewThe Experience Ambassadors’ primary goal is impacting the care and comfort of employees. They will know the employees on a first name basis as well as their “delight” preferences. They will liaise closely with the engineering and operations team to ensure the space is visually and...

  • Workplace Experience H/F

    il y a 1 jour

    PARIS, 75000, Ile-de-France Alan Temps plein

    Who we areAlan envisions a world where anyone holds the power to actively influence their physical and mental health. We strive every day for a healthier humanity, starting with healthier people and healthier businesses.Alan simplifies access to care, and empowers everyone to BE healthier, physically and mentally, thanks to preventive care, health and...

  • Regional Workplace Manager

    il y a 4 jours

    Paris, France Ogury Temps plein

    Ogury is  a global adtech company  that delivers Personified Advertising solutions grounded in privacy to brands, agencies and publishers by focusing on targeting personas, not people.We deliver relevant audiences at scale and on quality publisher inventory thanks to  our exclusive data , which is meticulously collected and crafted from millions of...

  • Workplace Coordinator

    il y a 2 semaines

    Paris, France Snowflake Temps plein

    Build the future of data. Join the Snowflake team.ABOUT GLOBAL WORKPLACE:   The Global Workplace Team’s mission is to create an environment for our high performing teams that allows them to realize their true potential. An environment that promotes the speed of information exchange and ideas. A sustainable environment that aligns with our environmental...

  • Workplace Coordinator

    il y a 2 semaines

    Paris, France Snowflake Temps plein

    Build the future of data. Join the Snowflake team. ABOUT GLOBAL WORKPLACE: The Global Workplace Team’s mission is to create an environment for our high performing teams that allows them to realize their true potential. An environment that promotes the speed of information exchange and ideas. A sustainable environment that aligns with our...

  • Senior Workplace Manager, EMEA

    il y a 2 semaines

    Paris, France Okta, Inc. Temps plein

    Get to know Okta Okta is The World’s Identity Company. We free everyone to safely use any technology—anywhere, on any device or app. Our Workforce and Customer Identity Clouds enable secure yet flexible access, authentication, and automation that transforms how people move through the digital world, putting Identity at the heart of business security...

  • Workplace Coordinator

    il y a 2 jours

    Paris, France Sonos, Inc Temps plein

    At Sonos we want to create the ultimate listening experience for our customers and know that it starts by listening to each other. As part of the Sonos team, you’ll collaborate with people of all styles, skill sets, and backgrounds to realize our vision while fostering a community where everyone feels included and empowered to do the best work of their...

  • Workplace Experience Coordinator

    il y a 4 semaines

    Paris, France CBRE GWS FRANCE Temps plein

    **Qui sommes nous ?** CBRE GWS FRANCEFrance Fort de 100 000 salariés, 462 bureaux dans le monde et plus de 1500 collaborateurs en France, le groupe CBRE est le leader mondial du conseil en immobilier d’entreprise. Global Workplace Solutions (GWS), filiale CBRE, est l’un des acteurs majeurs du Facility Management au niveau international, mais aussi en...

  • Sales Specialist Solutions Workplace H/F

    il y a 4 semaines

    Paris, France Computacenter Temps plein

    Lieu de poste : France - Paris, France - Brunel CCFR | Métier : Commerce et Avant Vente | Type de contrat : CDI  Rejoignez notre communauté  Dans le cadre de notre fort développement en France, nous recherchons un(e) Sales Specialist Solutions Workplace . Votre environnement  En tant que Sales Specialist Solutions Workplace , vous...