Purchasing Legal Co-ordinator
Il y a 2 mois
**Purchasing Legal Co-ordinator**
**(**
**Job Number**:
**16149**
**)**
**Application Closing Date***: 12-05-2023, 4:59:00 PM
**THE OECD - Who we are, what we do**
The Organisation for Economic Co-operation and Development (OECD) is an international organisation comprised of 38 member countries, that works to build better policies for better lives. Our mission is to promote policies that will improve the economic and social well-being of people around the world. Together with governments, policy makers and citizens, we work on establishing evidence-based international standards, and finding solutions to a range of social, economic and environmental challenges. From improving economic performance and creating jobs to fostering strong education and fighting international tax evasion, we provide a unique forum and knowledge hub for data and analysis, exchange of experiences, best-practice sharing, and advice on public policies and international standard-setting.
**THE EXECUTIVE DIRECTORATE (EXD)**
The Executive Directorate (EXD) is the steward of OECD resources, on behalf of the Secretary-General. Our focus is on people and their wellbeing; the effective and efficient management of the budget; the safety and security of staff, Delegations, visitors, and of the OECD’s data; maintaining and sustaining physical and digital infrastructure; and enabling the convening power of the OECD through conferences, meetings and events, whether virtual, physical or hybrid. As well as providing corporate services, functions and management support to our staff and Members, we provide integrated, strategic and expert advice on corporate policies and management issues to the Secretary-General, to Council and to Standing Committees, to which we regularly report on corporate matters. We also provide compliance and risk management functions (for management areas under our purview). Ours is a fast-paced environment focused on delivering management excellence across all of our functions.
**THE PROGRAMME, BUDGET AND FINANCIAL MANAGEMENT SERVICE (EXD/PBF)**
Within the Executive Directorate (EXD), the Programme, Budget and Financial Management Service (EXD/PBF), employs a workforce of approximately 115 staff who provide stewardship of the Organisation’s financial resources on behalf of the Secretary-General. The service is composed of six main business units: Accounting & Financial Support Division; Corporate Procurement Group; Engagement and Strategic Transformation Division; Programme of Work Management Division; Resource Management Systems Division; and Voluntary Contribution Management Group.
Within EXD/PBF, the Corporate Procurement Group (CPG) is responsible for procuring goods and services for internal clients, from providers and/or suppliers providing the best overall value for the Organisation while ensuring quality, feasibility and respect for our environmental standards.
**THE POSITION**
**Main Responsibilities**
Procurement Support
- Review procurement contracts submitted to EXD/PBF/CPG and propose modifications to ensure alignment with the foreseen contractual relationship. Advise internal clients and procurement officers on contractual documents to ensure the interests of the Organisation are protected and the Financial Regulations of the OECD are respected.
- Negotiate contractual clauses with suppliers to reach agreements which minimise risks and are in the best interests of the Organisation.
- Provide advice and draft correspondence as necessary for internal clients, including in the event of any unforeseen issues under the contract such as unsatisfactory performance, contract termination, breach of contract. Ensure that financial loss to the Organisation is limited and that interests are protected in the event of a contract termination.
- Provide client support coordination and technical support (review of the competitive process, advice, contractual review, signature of final documents) on market consultations processed independently by Directorates or Programmes.
- Maintain organised and comprehensive information fit for purpose, to facilitate analysis and reporting. Work with the Head of Unit to provide regular reports on various queries.
- Identify areas where communication and support should be strengthened, assist with communication plans and tools in accordance with the analyses carried out.
Other Tasks
- Propose alternatives to reduce operational risk, increase efficiency and customer service in procurement activities through the use of new technologies and tools.
- Assist in internal training on current procedures and give best practice recommendations. Provide support to internal clients in the form of presentations and call assistance.
- Assist in the promotion of procurement and contract best practices vis-à-vis internal clients, including on technical and financial negotiation, use of standard contractual documents and Service Level Agreements.
- Contribute to procurement-related IT project
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