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Facility Coordinator
Il y a 7 mois
**Qui sommes nous ?**
Fort de 100 000 salariés, 462 bureaux dans le monde et plus de 1500 collaborateurs en France, le groupe CBRE est le leader mondial du conseil en immobilier d’entreprise.
Global Workplace Solutions (GWS), filiale CBRE, est l’un des acteurs majeurs du Facility Management au niveau international, mais aussi en France. Nous travaillons pour des clients prestigieux et leur délivrons des prestations multi techniques et multi services afin d’assurer une gestion efficace et pérenne de leurs services généraux.
CBRE GWS France traite ainsi toutes les facettes de la gestion des installations, en utilisant un modèle mixte qui combine des services directs et des sous-traitants spécialisés.
**Description du poste et Missions**
Responsable de tous les aspects administratifs des commandes et de la relation fournisseurs, vous êtes basé(e) dans les locaux du client à Paris. En relation avec les autres membres de l’équipe, vous contribuez à fournir l’ensemble des services conformément aux engagements contractuels, avec un accent particulier sur la satisfaction du client, le contrôle financier, l’amélioration continue et la promotion active d’un environnement sûr et durable.
**Tâches essentielles et principales responsabilités**:
- Gestion de l’ensemble du processus de commande et de facturation auprès des fournisseurs.
- Création des fournisseurs dans l’outil E1 (environnement Oracle)
- Création des bons de commandes
- Suivi du process commande, enregistrement de la facture fournisseur, paiement
- Réconciliation et reporting en coordination avec la comptabilité GWS
- Suivi des opérations de facturation spécifique au fournisseur de restauration collective Compass (Restaurant, Barista, Hospitalité y compris EMS).
- Suivi des interventions sur site, création des accès des intervenants dans l’outil client.
- Assistance aux prestataires dans la création de leur évaluation des risques, création des Permits to Work : permis de travail qui encadrent la prestation en termes de respect des méthodologies et limitation des risques.
- Assistance à la rédaction des plans de prévention. Vous rédigez et suivez la tenue des documents et procédures internes et êtes responsable du reporting
- Vous êtes responsable du respect des méthodologies et garant du suivi des procédures (E1, MyBuy )
- Vous assurez le lien avec les services facturation et comptabilité des entreprises sous-traitantes.
- Vous assurez le relationnel avec les interlocuteurs des fournisseurs sur les questions relatives aux commandes.
- Vous faites des propositions d’améliorations.
**Profil recherché**
- Vous êtes capable de travailler en équipe, êtes enthousiaste à l’idée de tout nouveau challenge
- Vous faites preuve d'initiative
- Vous faites preuve de réactivité, de sens du service et de votre capacité à communiquer
- Vous avez une culture service alliant pragmatisme, bon sens et bonne humeur.
**Qualifications / Expérience / Adhésions professionnelles**:
- Maitrise d’Excel
- Vous êtes à l’aise en français et en anglais, écrit et oral
- Vous avez une bonne capacité à communiquer dans un environnement international
- Une connaissance du milieu du Facility Management et des services généraux est un plus
Type d'emploi : CDI
Lieu du poste : In person
