Facilities Coordinator
Il y a 7 mois
JLL supports the Whole You, personally and professionally.
We are looking for a Facilities Coordinator for our Integrated Facility Management business line.
About JLL
We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations
around the world achieve their ambitions by owning, occupying and investing in real estate. If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions - join us at JLL
Role Purpose
The Facilities Coordinator reports to the Facilities Manager and is responsible for managing the front desk; providing support to ensure facilities services are provided in an effective and efficient manner and for assisting in all aspects of client and tenant satisfaction. As front of house support Facilities Coordinator must also demonstrate a high level of security awareness at all times and have knowledge of emergency evacuation procedures and Health & Safety.
What this job involves
Responsible for handling incoming and outgoing mail and calls including distribution of any messages.
Receive, inform and guide visitors including co-ordination with client employees.
Assist in the preparation of the conference/telepresence/meeting rooms as required
**Badges Management**: Issue and manage ID and access badges for new hires/vendors/visitors and maintain records.
Provide administrative support to the FM.
Assist the FM in coordinating the repair and maintenance of office equipment and in the ordering in of office supplies.
OVSC Ticket management (including problem/issue report management, checking and ticket forwarding/dispatching)
Undertake administrative duties to support the FM such as Site inspections and EHS walk around/documentation
Participate as a team member in responses to emergency situations for facilities matters
Manage invoices, ensure commitment & payment records are maintained and that payments are received by vendors.
Directing first-line complaints regarding soft services to Facilities Management team
Ensure compliance with all governmental regulations on behalf of the client.
Ensure effective completion of all incident reports.
Ensure compliance with Jones Lang LaSalle minimum audit standards, best Practice, policies and procedures.
Assist the Facilities Manager in developing a close working relationship with all the vendors
Assist FM on generating PO and Goods receiving
**Finance Management**: Support Facility Manager in initiating and closing purchase orders.
Experienced & Skilled Professional
Ability to effectively interact with clients, building business relationships and knows the importance of quality customer service, discretion and confidentiality
Open to direction but enjoys working from own initiative and anticipating the needs of staff
Highly professional, organized and committed to excellence
Developed time management, effective at prioritising tasks and an ability to switch between responsibilities at short notice
Excellent attention to detail and a desire to achieve the highest standard and to be a team player
Excellent interpersonal and communication skills
Outgoing, friendly and calm, even under pressure
Enjoys organising and coordinating events
Enjoys a high pressure environment and working with people
A clear communicator with excellent verbal and written skills
Experience and skilled at managing a switch board
Proficiency to learn new computer systems, already having experience and strong knowledge of Microsoft Word, Excel,
Outlook and PowerPoint
Experience in Resource Scheduler (Global Hospitality Booking System), but not essential as training would be provided
What you can expect from us
You’ll join an entrepreneurial, inclusive culture. One where we succeed together - across the desk and around the globe. Where like-minded people work naturally together to achieve great things.
Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay.
Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
- We’re JLL—a leading professional services and investment management firm speciali
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