Coordinator, Merchandise, Gifting

Who We Are:
On Location is a premium experience provider, offering world class hospitality, ticketing, curated guest experiences, live event production, and travel management across sports, entertainment, and fashion. From unrivaled access for corporate clients to guests looking for fully immersive experiences at marquee events, On Location is the premier and official service provider to over 150 iconic rights holders, such as the IOC (Paris 2024, Milano Cortina 2026, LA 2028), NFL, NCAA, UFC and PGA of America, and numerous musical artists and festivals. The company also owns and operates a number of unique and exclusive experiences, transforming the most dynamic live events into a lifetime of memories. On Location is a subsidiary of Endeavor, a global sports and entertainment company.

Endeavor is a global sports and entertainment company, home to the world’s most dynamic and engaging storytellers, brands, live events and experiences. The company is comprised of industry leaders including entertainment agency WME; sports, fashion, events and media company IMG; and premier mixed martial arts organization UFC. The Endeavor network specializes in talent representation, sports operations & advisory, event & experiences management, media production & distribution, experiential marketing and brand licensing.

The Role and What You’ll Do:
The Coordinator of Olympics & Paralympics - Merchandise, Gifting and Licensing team will report to the Senior Manager, Merchandising, Gifting and Licensing and will support the wider team, contributing to the overall management of efforts to achieve OLE’s strategic business goals as it relates to event merchandise, licensing, and procurement. This role will be responsible the coordination of team administration, support with the management of suppliers regarding day-to-day requirements such as approvals, reporting and finance matters, plus archiving, preparing and preparing purchase orders, and inputting and maintenance of department’s databases.
- Assist the wider team with the management of contracted suppliers including but not limited to the general contract management, coordination and archiving of product concept approvals and pre-production samples, preparation of purchase orders, coordination of deliveries on the Master Delivery Schedule (MDS), establish suppliers on finance system, process invoices ensuring payment as per agreed terms.
- Establish and maintain strong working relationships with internal departments to support with regards to the successful delivery of the Hospitality Gifting program, including Event Production operations, Logistics, Finance, Legal, Commerical Experiences and Stakeholders and Custom Groups.
- Provide any support to the wider team including research, management of meetings with external parties, preparation of reports and presentations, data entry, processing of invoices via finance systems, input and maintenance of stock management/inventory systems and general admin and filing, and any other requirement to support the delivery of the departmental objectives.
- Actively participate in the event time management of the Amenity Program, including the distribution of the Gifts via Guest Hotel and Hospitality Suites which will involve working closely with the Logisitics and Event Production Teams on the preparation and coordination of the distribution of gifts to the guests.

You Have These:

- Fluent Business/conversational French and English required.
- Experience in a similar position (minimum of 1+ years), preferably in Events and or Operations on a global event.
- Strong communication and interpersonal skills - Ability to build relationships with colleagues, and external business associates.
- Some experience working in a fast-paced environment, ability to manage pressure well and is self-motivated to accomplish assigned tasks timely and efficiently.
- Strong people skills - a collaborative style and ability to communicate effectively with the team and external parties with strong oral, written, and presentation skills.
- Proven advanced user level capability with all Microsoft Office Software, specifically Excel & PowerPoint.
- Ability to work with and support others in a positive way.

We’d Love If You Also Have These:

- Bachelor’s degree in hospitality, Sports Management, Business or a related field, or equivalent experience preferred.
- Knowledge and or experience with working with Brand IP and the development of licensed products.
- Product development education and or experience working with têxtiles or hard goods and a basic understanding of production and manufacturing capabilities to be able to proactively address and resolve issues directly with contractors.

How we work:
Endeavor is at the center of sports, media, entertainment, and fashion and is a largely relationship-based business. To foster an environment of collaboration, develop our future talent, and build on relationships across leadership, peers, and te