Executive and Administrative Assistant

il y a 4 semaines

Paris, France Drugs for Neglected Diseases Initiative Temps plein

**PANTHER - PANdemic preparedness for Health and Emerging infections’ Response** (pantherhealth.org)

A sustainable & collaborative clinical research platform - linking Europe and Africa - for preparedness and rapid pandemic response.

**About PANTHER**:
PANTHER is born from the lessons learned during the COVID-19 pandemic in Africa. This experience highlighted that Low and Middle-income Countries (LMICs) need to be better prepared to accelerate the clinical research response to new infectious disease outbreaks in Africa. The region still faces administrative, financing, and regulatory bottlenecks that should be overcome.

PANTHER was designed to address these hurdles and to prompt response to emerging pandemics. PANTHER aims to enable African countries to be self-sufficient in research and development of medical products, drugs, or strategies that, in turn, allow them to craft and improve their response systems.

PANTHER proposes a new approach based on a collaborative research model to rapidly develop more concrete, inclusive, and sustainable operational preparedness and response plans in Africa.

**Purpose of the position**:
The Executive and Administrative Assistant is primarily responsible for the administration and secretary of the General Delegate and Board. S/he will also provide support to the team as appropriate. S/he reports to the General Delegate.

**Specific job responsibilities**:
**Redaction**:

- To take notes during meetings (Board meetings, Monthly Meetings, Leadership meetings, Executive meetings etc, upon needs)
- To write minutes after meetings
- To prepare documents

**Organization**:

- To support the General Delegate in organisation and planning activities
- To organize travel, itineraries, booking train and flight tickets directly, arranging visas, preparation of travel agenda and supporting documents;
- To organize meetings, conference registrations, maintaining and updating agenda, arranging logistic support for meetings as required
- To assist the GD in monitoring of specific projects
- To assist the GD in preparation of PPT presentation
- To prepare and edit correspondence, communications, presentations and other documents
- To receive and interact with incoming visitors
- To interact with external partners

**Governance**:

- To support the GD in organisation of Board and General assembly meetings, including the logistics and meeting preparation.
- To organize travel, itineraries, hotel booking and all logistics of Board members.
- To record, transcribe and distribute minutes of Board meetings with the support of the Secretary of The Board

**Team**:

- To organise Team meetings and conferences, including travels and accommodation of invited experts if necessary,
- To organize planning of meetings
- To participate to meetings if necessary and organize minutes
- To link with the CRC19 Coalition

**Administration**:

- Filing of key document and maintenance of PANTHER Sharepoint
- Support legal counsel in administration and filing of documents (e.g., contracts, MoUs, administrative documents, etc.)
- Maintain contact database (CRM)

**Job requirements**:
**We are looking for someone like you**:

- We are looking for a team player, agile and versatile, who can deal with many topics and has good writing skills. As a key member of PANTHER, you can take initiatives and exercise good judgement. You communicate well with our partners and stakeholders, while respecting confidentiality; you speak English and French fluently (African languages would be a plus).
- As you pay attention to details and accuracy, you follow up on projects and make sure things get done, all the better than you plan well ahead
- You have ideally gained some experience internationally in Global health, a life sciences company or an NGO in the humanitarian field, ideally working with/in Africa.
- You have been at least five years as the trusted personal assistant of a senior leader and you have been interacting with Board members.
- Obviously, you are Word, Excel and Powerpoint savvy, and also agile with Sharepoint or other database and filing system.
- You have a bachelor’s degree? Including some legal studies? this is a plus

**Other information**:

- Fixed term contract (10 months) with possible employment (located in the PariSanté Campus, Paris, France)

**To apply**:
PANTHER is an equal opportunity employer and strives for equity and inclusiveness.

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