Academic Advisor

il y a 2 semaines

Paris, France American University of Paris Temps plein

**POSITION TITLE AND CATEGORY**

**Academic Advisor & Visiting Program Advising Coordinator - C1-1**

**SUPERVISOR**:Director of Academic Advising, Careers, and Experiential Learning (or anyone else designated by the provost)
- All of the advisors in the Center for Academic, Internship, and Career Advising have as their primary mission to help students clarify both their life and career objectives, and to work with others who share this mission, namely Faculty Advisors, in order to improve the student experience. In the context of the integration of the diverse elements of the Center for Academic, Internship and Career Advising, the Academic Advisor & Visiting Program Advising Coordinator’s role will likely vary as the center evolves, and will include supporting functions all of the Center’s activities._

**DUTIES**

**Academic Advising (50%)**:

- Provides general academic advising and registration assistance for all undergraduate students at the university.
- Works to facilitate student academic progress and to enhance the student experience where possible from admissions through graduation.
- Manages a group of assigned advisees: updates student records and follow-up tools, schedules appointments, communicates important dates and information, follows up with students’ projects, issues and needs.
- Co-advises FirstBridge groups and provides training and support for FB faculty advisors; manages a limited group of assigned secondary advisees.
- Shares responsibility for advising transfer students pre-arrival via Skype/Teams.
- Shares responsibility for advising and registering incoming First Year Abroad students.
- Responsible for registering incoming visiting (study abroad) students.
- Shares responsibility for evaluating junior degree checks (JDCs) and advising students and faculty advisors accordingly.
- Participates in academic advising at Orientation and supports the overall Orientation process.

**Coordination of Visiting Program Advising (40%)**:

- Liaises with AUP Admissions office as point person within ACE Center on visiting and First Year Abroad student programs.
- Liaises with partner institutions, both study abroad and First Year Abroad, to collect and implement processes, policies, and appropriate advising for students.
- Works closely with the University Registrar regarding academic policies and course planning as it implicates visiting and First Year Abroad students.
- Responsible for maintaining an up-to-date database of course articulations with partner institutions.
- Ensures the accuracy of student visiting and First Year Abroad student data across AUP’s systems.
- Collaborates with Admissions and ITS colleagues to prepare and deliver communications, advising, and registration to incoming visiting and First Year Abroad students.
- Maintains accurate advising manuals for working with visiting and First Year Abroad students.
- Creates and maintains up-to-date student-facing academic advising materials for visiting and First Year Abroad students.
- Responsible for communication between the ACE Center and all visiting and First Year Abroad students throughout their time of enrolment at the university.
- Regularly trains appropriate ACE Center colleagues on how to advise and/or register First Year Abroad and visiting students.
- Supports efforts to assess various aspects of visiting student programs at AUP.

**Other Administrative and Shared Tasks (10%)**:

- Participates in making collective decisions regarding optimization of the office, adding more value to students’ experiences, launching new projects and initiatives.
- Is an integral member of the Global Professional Skills Program Team: leads workshops and advises students towards participation in, and completion of, the Program.
- Provides coordination and back-up for new student orientation, registration and other academic meetings.
- Provides general academic advising and registration assistance during assigned office hours.
- Participates in assessment of departmental outcomes.
- Contributes to the management of shared advising mailbox.
- Contributes to the revision of general advising handbook/guide/manual.
- Regular review and updating of information (data-entry, document and website updating, etc.).
- Back-up responsibilities during colleagues’ absence or vacation.

**Other appropriate duties as assigned by the supervisor**

**QUALIFICATIONS**
- Bachelor’s degree or equivalent required; Master’s degree preferred.
- Excellent verbal and written communication skills in English required and preferably also in French.
- Minimum 4 years’ professional experience with at least some work experience in a university environment, preferably in a liberal arts institution.
- Highly organized and detail-oriented, with the ability to work quickly and efficiently.
- Extensive knowledge and understanding of the American system of higher education; able to maintain solid knowledge of academic policies, degree requirements, and l

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