HR Support Officer
il y a 3 semaines
**Key Tasks and Responsibilities**:
As part of the HR Support Services Division, you will have the following responsibilities:
- Staff Administration Service and ESA Payroll:
- Hiring support (i.e.. payroll insertion) of new staff;
- Contract and position (i.e.. in the organizational structure) administration during the entire employment period, e.g., contract extensions, reassignments to new positions, etc.;
- Ad-hoc (i.e.. request-based) and periodic (e.g., via questionnaires, reporting) verification of entitlements, in particular examining complex cases of entitlement to allowances (i.e.. those that are not handled automatedly by our IT systems);
- Making the necessary payroll inputs for salary and allowances, as well as calculating ad-hoc payments (e.g. untaken leave);
- Systematic monthly payroll verification to a level which satisfies the external auditors;
- Setting up and maintaining structured ex-ante and ex-post payroll verifications with a focus on the ESA-wide payroll operations;
- Assisting the Head of Service in interfacing the external service provider to which parts of the ESA payroll have been outsourced;
- Time and leave management.
- Analytics, Efficiency and Digitalization:
- Using SAP SuccessFactors reporting module (mainly Report Stories / SAP Analytics Cloud and Canvas types) to generate real-time analyses for the Division’s management to support the efficient running of the operations;
- Producing detailed requirements for submission to the IT department as regards the further digitalisation of our processes using SAP SuccessFactors, and following up the ensuing (minor) IT projects;
- Contributing to the Division’s digitalization and efficiency strategy by conducting structured operational process feedback sessions with the whole team, and consequently elaborating concrete, actionable improvements.
- Recruitment Support Service:
- Standardized communication with potential applicants ESA-wide, mainly by handling the mailbox;
- Preparation and publication of Job Requisitions using SAP SuccessFactors;
- Arranging job interviews (mostly on-line) and their follow-up with the interview boards;
- Triggering the services of third-party suppliers (e.g. relocation/housing provider);
- Basic (ie. HR-related) on-boarding of new hires.
**Skills & Experience**:
You will have the following qualifications and relevant experience:
- Minimum Bachelor’s degree, ideally in the field of Business or Public Administration, Information Technology, Applied Economics, or a combination thereof;
- Strong payroll background; must have had specific and in-depth exposure to payroll operations, preferably in an international context;
- Very good knowledge and experience with SAP SuccessFactors, in particular for Employee Central and Recruiting modules (formal SAP certification would be an asset);
- Once sufficient experience with the daily tasks has been built up, it is however possible to benefit from telework within the relevant site area for max. 30% of the time;
- Fluency in English and French is mandatory; knowledge of another European language is an advantage.
This job is located in **Paris**.
An exciting and dynamic international working environment awaits you
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