Events Coordinator

Il y a 6 mois

Paris, France L'Organisation mondiale de la santé animale (OIE) Temps plein

**Positioning and reporting**
Under the authority of the Deputy Director General (Regional Activities and Institutional Affairs), and the supervision of the Head of the Events Coordination Unit (ECU), in close cooperation with other staff of the Events Coordination Unit.**Job purpose**
The Events Coordinator ensures the organization of different type of WOAH events (General Session, Global Conference, symposiums, meetings,) when assigned, by delivering all necessary steps on time and in right level of quality. The events can be onsite or online, in Paris, France or abroad.**Main missions**
This position is part of the Events Coordination Unit, to plan and deliver WOAH events. This mainly go through the two following phases:

- **1- Preparation phase**:

- Manage call for tender procedures
- Build briefingsBrief internal & external stakeholders
- Plan tasks & communicationsBuild tools & solutions (registrations, booking, networking,)
- Build operational production tools
- Collaborate with internal & external stakeholdersPresent project & updatesManage budget (Produce technical events items (stage, site layouts/plans, AVL, staffing plan, )
- Adapt and rework all itemsGet ready for execution phase
- **2- Execution phase**:

- Deploy plans as prepared
- Adapt and rework everything due to last minute changes
- Live event days: anticipate, react and be pro-active
- Communication with team members
- Deliver assigned tasks
- Report on activities, statistics**Qualifications and Experience**:

- Required qualifications_
- Graduate degree (Bachelor’s a minimum)
- At least 1 year of experience in actual coordination and management of events (organization, company or agency)
- Experience in an International Orgnaisation as event coordinator would be an asset
- Demonstrated experience in all aspects of event planning, management and delivery, including event infrastructure procurement and management, and social media skills**Requirements**:

- Technical skills_
- Excellent knowledge of English (both spoken and written)
- Excellent knowledge of another official language of the WOAH (French or Spanish)
- Good knowledge of the third official language of the WOAH (French or Spanish) would be an asset
- Fully operational on Microsoft 365 environment (SharePoint, OneDrive, Teams, Excel, Word, PowerPoint, Forms ) to produce and manage solid documents
- Familiar with project management tool(s) (Planner, Trello, Miro, Smarsheet, Airtable ) would be an asset
- Experience in events planning
- Good understanding of AVL equipment
- Good knowledge of organizing, hosting, live
- Events onsite and online
- Event production budget management
- Interpersonal skills_
- Excellent written and verbal communication skills
- Excellent organisation skills ability to be flexible with priorities and manage time and multiple task
- Keen sense of observation,
- Courtesy, tact, and ability to establish and maintain good working relations in a multinational and multicultural environment
- Ability to work under pressure and to effectively manage shifting priorities
- Multi-tasking capacity
- Good team player while being autonomous on own tasks
- Curiosity about new technologies and pro-activeness
- Operational issue solving mindset
- Have a can-do attitudeAbility to operate in a team environment both as a leader and participant
- Ability to travel, predominantly across Europe and sometimes other regions, including one day meetings, overnight and multi-days
- A proven track record of organizing successful events
- Well-developed interpersonal and communication skills and a collaborative mindset**Working conditions**

**Salary**: Monthly base salary between 2000-2300€ net (commensurate with qualifications and experience) plus benefits, exempt of French income tax.
- Duration: 1 year (renewable)
- The post is a full-time position based at the WOAH Headquarters in Paris.
- Work remotely up to 3 days a week from your home in the location of the job.
- It entails long hours seated at a computer, stood up, walk, and run during events. It may occasionally require travel to organise events.
- Some reaching, lifting, and carrying may be required when setting up for events.**General Information**
The WOAH places high value on a multicultural and positive work environment.

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