OFFICE COORDINATOR

Job Description

The objective of this position is two-fold.

• First, to ensure that everyone who contacts our church by phone or in person is welcomed in a friendly, professional, and helpful manner. This person is often the first point of contact for guests and plays a key role in creating a positive experience while reflecting the heart of Christ through their hospitality.
• Second, to provide support for the daily operations of the church, including general administrative tasks and maintaining a well‑organized office environment. A dependable team player with strong organizational skills, the Office Coordinator is a valuable asset to the staff.

CAMPUS:

Mechanicsville Campus

LEVEL:

Part‑time

REPORTS TO:

Next Steps pastor

Job Description

The objective of this position is two-fold.

• First, to ensure that everyone who contacts our church by phone or in person is welcomed in a friendly, professional, and helpful manner. This person is often the first point of contact for guests and plays a key role in creating a positive experience while reflecting the heart of Christ through their hospitality.
• Second, to provide support for the daily operations of the church, including general administrative tasks and maintaining a well‑organized office environment. A dependable team player with strong organizational skills, the Office Coordinator is a valuable asset to the staff.

Employment Requirements

• Love God, have a personal relationship with Jesus Christ and model a mature spiritual life.
• Desire to see people come to know, and to become fully devoted followers of Jesus Christ.
• Be a member of Atlee Church and commit to weekly worship at, and tithing to, Atlee Church.
• Understand, champion, and be able to clearly and passionately communicate the mission, vision, purpose and core values of Atlee Church.
• Seek to grow continually by participation in monthly All Staff meetings, campus events, meetings, and functions.

Skills & Talents Needed

• LEADERSHIP: The church is, by design, an organization of volunteers. Every staff member must excel in management of self, teams, and others.
• EMOTIONAL INTELLIGENCE: The church is a collection of people; therefore, interpersonal and listening skills are necessary for every staff member.
• COMPUTER PROFICIENCY: Must be comfortable working with Mac and PC computers and proficient with Database Management, Microsoft Office, and G‑Suite Applications.
• COMMUNICATION: Professional written and verbal communication skills required; Oral communication skills are essential.
• DISCERNMENT: Must be able to discern needs and respond appropriately, sensitively and proactively.
• SELF-STARTER: Must be a catalytic leader and self‑starter who not only gets things done, but makes things happen.

Job Responsibilities

• Front Desk & Guest Experience
• Serve as the first point of contact for visitors, phone calls, and deliveries with warmth, professionalism, and efficiency.
• Answer and direct calls using a standard greeting; take accurate messages.
• Return phone calls and messages in a timely manner.
• Welcome guests and provide information or assistance, ensuring every interaction reflects the heart and mission of Atlee Church.
• Maintain a consistent and inviting front desk presence.
• Schedule and coordinate volunteer coverage during meetings or absences.
• Database Management
• Maintain accurate and up‑to‑date records in the church database (including contact info, attendance, profile information, event registrations, and volunteer rosters).
• Support data‑driven ministry needs, and ensure information is properly organized for team access.
• Handle data entry and filing with a strong attention to detail and confidentiality.
• Set up groups and events in database as needed.
• Office Management
• Monitor and restock office and hospitality supplies; anticipate needs and place orders in a timely manner. Keep office supplies organized and accessible.
• Ensure the copier and other office equipment are functional and well‑maintained; troubleshoot or coordinate service as needed.
• Keep all work areas tidy, organized, and secure—especially when handling confidential materials.
• Help manage shared calendars for events, facility use, and internal meetings; confirm details are accurate and communicated appropriately.
• Manage the office budget responsibly, including tracking expenses, submitting purchase requests, and ensuring spending aligns with approved allocations.
• Supportive Tasks & Team Collaboration
• Assist with ordering, preparing, and printing materials for classes, events, and ongoing ministr