Workplace Experience Manager/Chef de project Workplace

il y a 2 semaines

Paris, France RAISE France Temps plein

Welcome to the Jungle is shaping the future of work, leveraging content and technology to revolutionize every aspect of the employee experience. We assist companies in providing a better, more sustainable workplace experience.

Today, over 5,500 companies across various industries showcase their workplace culture on Welcome to the Jungle through exclusive content, team photos, interviews, and key statistics. Our objective is to enable companies to present themselves with increased transparency, allowing candidates to gain a deeper understanding of their people and culture.

Nearly 2.5 million unique visitors actively explore companies, apply for jobs, and engage with our original media and content each month. Our impact extends beyond the platform, resonating with a community of 1.7 million followers across various social media platforms.

Overview

As the Workplace Experience Coordinator, your role will involve providing outstanding service to both our employees and clients. It is a job onsite which will require you to be present in the offices on a daily basis.

The Workplace team is essential in fostering a positive work environment at Welcome to the Jungle and upholding our core values at headquarters.

You will be primarily responsible for creating an excellent workplace experience in our offices and ensuring optimal working conditions in our subleased spaces.

Additionally, you will coordinate all internal workplace processes and events in collaboration with our office manager and front-desk teams.

Responsibilities

Workplace Management
  1. Ensure that our employees and clients receive high-quality service.
  2. Oversee all internal office operations with the office manager, ensuring smooth day-to-day functioning.
  3. Choose the providers with the office manager in accordance with our B-Corp engagement and internal needs.
  4. Ensure physical security, based on policies & recommendations made by the Head of IT & Security.
  5. Supervise receptionists, including managing postal mail, deliveries, and monitoring access badges to our premises.
Sublease management
  1. Manage our partnerships and relationships with the brokers.
  2. Manage subtenants' contracts based on turnover.
  3. Ensure that their working conditions are good and meet their needs.
  4. Coordinate the changes to be made in the open spaces according to the budget and the conditions of the signed contract.
Health & Safety
  1. Oversee the activities of external suppliers to ensure compliance with health and safety regulations.
  2. Be responsible for the physical safety and security of the office and subleased spaces, with the office manager.
  3. Manage the offices in compliance with Health & Safety rules: follow safety standards (like fire safety and accessibility), adhere to workplace health standards, meet legal requirements for managing the premises.
Process Management
  1. Evaluate our existing tools and equipment to support Welcome to the Jungle's growth in alignment with our B-Corp certification.
  2. Ensure that all documentation is consistently updated and archived, in coordination with the Head of IT and security.
  3. Ensure that our internal processes are understood and respected by all key stakeholders.
  4. Maintain relationships with property owners.
  5. Manage the workplace budget in collaboration with the finance team and propose adjustments as necessary.
  6. Manage the administrative aspects of all ongoing rental agreements.

Minimum Requirements:

Senior-level experience in workplace management (7-8 years) with a strong strategic approach.

Proficient in subletting management, including contract negotiation, site visits, and coordination with legal and IT.

Solid understanding of IT and building infrastructure with proven experience in similar roles.

Skilled in workplace tools and Jira for effective project and workflow management.

Strong communication and collaboration skills in both French and English.

Experience in managing co-working spaces would be a great plus.

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