Senior Administrative Assistant

Senior Administrative Assistant - Central Cluster (France & Benelux) - 12 month FTC Be a hero for our rare disease patients. At Ultragenyx, we fundamentally believe that taking real impactful action to care for the needs of patients and our people is always the right thing to do. To achieve this goal, our vision is to lead the future of rare disease medicine. For us, this means going where other biopharma companies won’t go – challenging the status quo and creating a new model that advances our field so more patients and caregivers can benefit from life‑changing treatments. We do this by following the science, applying a novel rapid development approach, making innovative medicines at fair and reasonable prices, and creating a collaborative ecosystem to reach patients in ways that are most meaningful for them. Position Summary: Provide overall administrative support to the Central Cluster (France, Belgium, Netherlands, Luxembourg), collaborate with the European and Global teams, manage office operations, provide contract and accounting support, and field team assistance. Use sound judgment and discretion for handling sensitive data and ensure compliance with ethics, compliance, French LEA requirements, and reporting Pharmacovigilance events. Work Model: Flex: This role will typically require onsite work 2-3 days each week, or more depending on business needs. In many locations, the business will set certain days each week that Flex employees are required to be onsite. This is a CDD/Fixed Term Contract with an initial duration of 12 months. Responsibilities: General administration & office management. Point of contact for internal and external customers. Oversee onboarding process for all new employees (equipment and workplace set up, coordinate & facilitate new hire orientation sessions, safety briefings). Collaborate with finance and other stakeholders to create reports, maintain SharePoint site, create purchase requisitions, and manage office expenses. Collaborate with the Facility team (EHS, facility mapping, continuous improvement). Collaborate with the IT team (IT infrastructure, point of contact for onsite support). Be the contract liaison. Create new vendors. Collaborate with Legal for contract set up and SOW. Manage POs and invoices and follow up with third‑party vendors. Respond and manage requests from the field team. Organize internal meetings and support logistics of external events such as congresses. Act as point of contact for the field force to ensure all events are implemented according to local regulations. Manage and follow the promotional material logistics in close collaboration with the teams. Collaborate with external service providers and provide administrative support for the organization of symposia and congresses. Ensure all events or activities are subject to a contract and a declaration, control hospitality files, and confirm HCPs contracts are in place and other reports. Prepare spreadsheet for “transparency of links” declarations and liaise with the Global Compliance team. Requirements: Extensive experience in the pharmaceutical industry in France with strong regulatory knowledge; familiarity with Benelux markets is a plus. Minimum 3+ years in high‑level administrative or operational roles, with proven success managing complex, multi‑country projects under tight deadlines. Advanced proficiency in MS Office and O365 suite; skilled in virtual collaboration tools and able to guide team members in optimizing technology use. Fluent in French and English; Dutch is a plus. Outstanding verbal and written communication skills; adept at tailoring messages for senior leadership and international teams. Highly organized and detail‑oriented; experienced in handling time‑sensitive and confidential information with discretion and diplomacy. Exceptional service orientation with active listening skills to anticipate and address diverse stakeholder needs. Resourceful self‑starter with strong results focus; proven ability to prioritize, take initiative, and drive outcomes independently. Recognizes gaps and opportunities; applies analytical and creative thinking to develop innovative solutions and ensure successful implementation. Comfortable with ambiguity and shifting priorities; willingness to travel within the cluster and attend European events; hybrid work arrangement. Benefits: Generous vacation time and public holidays observed by the company. Volunteer days. Long‑term incentive and Employee stock purchase plans or equivalent offerings. Employee wellbeing benefits. Fitness reimbursement. Tuition sponsoring. Professional development plans. Benefits vary by region and country. Contact: talentacquisition@ultragenyx.com Ultragenyx Pharmaceutical is an equal opportunity employer and prohibits unlawful discrimination based on race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, disability, marital and veteran status, and any other status or classification protected by applicable federal, state, and/or local laws. Reasonable accommodation will be provided for all protected statuses or classifications protected by applicable law, including individuals with disabilities, disabled veterans, for pregnancy, childbirth, and related medical conditions, and based on sincerely held religious beliefs. Applicants can request an accommodation prior to accepting a job offer. If you require reasonable accommodation in completing this application, or in any part of the recruitment process, you may contact Talent Acquisition by emailing us at talentacquisition@ultragenyx.com. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Note to External Recruiters: All candidate activity and open positions are managed strictly through our Human Resources Department. Our Human Resources Department kindly requests that recruiters not contact employees/hiring managers directly in an attempt to solicit business and present candidates. Please note that failure to comply with this request will be a factor in determining a professional relationship with our organization. Submission of unsolicited resumes prior to an agreement set in place between the Human Resources Department and the recruiting agency will not create any implied obligation. Inquiries on developing a recruiting relationship with us may be directed to talentacquisition@ultragenyx.com. #J-18808-Ljbffr