Senior Executive Assistant

Job Category

Corporate Functions

Job Details

**About Salesforce**

We’re Salesforce, the Customer Company, inspiring the future of business with AI+ Data +CRM. Leading with our core values, we help companies across every industry blaze new trails and connect with customers in a whole new way. And, we empower you to be a Trailblazer, too — driving your performance and career growth, charting new paths, and improving the state of the world. If you believe in business as the greatest platform for change and in companies doing well and doing good - you’ve come to the right place.

**France Leadership Sr. Executive Assistant**:
Department Description:
Salesforce Executive Assistants are made up of a team of experienced professionals that support our top executives across the globe. These critical team members are viewed as strategic partners who keep the executives and their teams focused on company goals while embracing the Salesforce Ohana.

Role Description:
We are looking for a strong Senior Executive Assistant to contribute to the growth of our company, by assisting our Leadership in France.
This is an opportunity to work alongside individuals who are united by a strong sense of teamwork, service, and excellence.
Every Executive Assistant will have to use unique skills based on their executive’s job functions, personality, and communication style. Salesforce has a positive, diverse, and supportive culture, and we are eager to add another strong contributor to our growing Executive Assistant team.

Your impact:

- Our Senior Executive Assistants understand that the success of the leadership is a reflection of their work and vice versa, which creates a true atmosphere of teamwork and job satisfaction.Core Responsibilities:

- Skilled in working as a trusted partner to the CEO, streamlining daily operations, facilitating decision-making, and actively contributing to value creation for the company
- Experienced executive assistant with strong analytical and synthesis skills, ensuring accurate and efficient note-taking during strategic meetings
- Manage day to day schedules in such a way that the leader is able to complete their obligations in an organized, efficient way.
- Coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off
- site meetings, one-on-one meetings, meetings with team members and customers, etc.
- Proactively manage calendar priorities based on customer meetings, release cycles, fiscal calendars, current projects, team needs and Dreamforce.
- Book appropriate domestic and international travel within Salesforce’s travel policy, taking into account travel Visas, costs and proper documentation.
- Effectively work with employees from other groups within Salesforce and Senior Executives inside and outside the company, and recognizes key players within all organizations.
- Assist with food orders, luncheon planning, and planning of other business related meetings as requested.
- Other administrative and project duties as requested, in support of the leader, including but not limited to delegated administrative validations, mailbox management, specific correspondence responsibilities, etc.

Minimum Requirements:

- Minimum of 15+ years of applicable administrative experience, ideally from a fast paced environment (e.g. software, investment banking, consulting & advisory).
- Skillful execution of administrative activities, with high attention to detail, organization and process.
- Experience with the setting up and management of virtual meeting platforms such as Zoom, Webex, GoToWebinars, Google Hangouts and conference calls.
- Strong teamwork skills; and a confident ability to offer suggestions and improvements to process and work very collaboratively with others.
- Strong relationship management skills, ability to build a personal network throughout the company.
- Project Coordination experience needed at an intermediate complexity.
- Strong verbal and written communication in French & English. Ability to communicate clearly and effectively with senior leaders and external partners.
- Experience partnering with senior management in a fast paced, innovative environment, managing ambiguity and global / local interactions
- Experience working with/in large administrative teams.
- Working proficiency of Google Suite (Gmail, Docs, Drive, GMeet). Experience using Quip, Slack, Salesforce and Tableau and are a plus.

Additional Desired Skills/Traits
- Customer centric orientation.
- Agility and flexibility in response to changing priorities and needs.
- Proven ability to manage projects, work under pressure and consistently make deadlines.
- Demonstrate ability and willingness to continuously acquire new competencies and accept new challenges.
- Possess an ability and curiosity and to comprehend the global DNA of the company and its organizations.
- Have the ability to handle confidential material with the utmost discretion.
- Ensur