Personal assistant

Select how often (in days) to receive an alert:

Select how often (in days) to receive an alert:

Led by Rodolphe Saadé, the CMA CGM Group, a global leader in shipping and logistics, serves more than 420 ports around the world on five continents. With its subsidiary CEVA Logistics, a world leader in logistics, and its air freight division CMA CGM AIR CARGO, the CMA CGM Group is continually innovating to offer its customers a complete and increasingly efficient range of new shipping, land, air and logistics solutions.

Committed to the energy transition in shipping, and a pioneer in the use of alternative fuels, the CMA CGM Group has set a target to become Net Zero Carbon by 2050.
Through the CMA CGM Foundation, the Group acts in humanitarian crises that require an emergency response by mobilizing the Group’s shipping and logistics expertise to bring humanitarian supplies around the world.

Present in 160 countries through its network of more than 400 offices and 750 warehouses, the Group employs more than 155,000 people worldwide, including 4,000 in Marseilles where its head office is located.

Executive Assistant

Within CMA CGM, a global leader in shipping and logistics, the Executive Assistant plays a key role in ensuring the organization and smooth running of the executive’s activities. You will help optimize their time, facilitate decision-making and ensure effective communication, while embodying the Group’s professional image and values.

WHAT WILL YOU DO?

1. Administrative Management

Calendar Management

• Plan, prioritize and manage the executive’s appointments, meetings and business travel using tools such as Outlook and Teams.

Correspondence & Emails

• Sort, review and handle requests (letters, emails and internal messages) with responsiveness and discretion.
• Draft responses and summaries on behalf of the executive.

Document Preparation

• Draft meeting minutes, official correspondence, reports and presentations using PowerPoint and Word.
• Proofread and review documents prior to distribution.

Filing & Archiving

• Organize and archive physical and digital files in accordance with internal procedures.

2. Organization & Coordination

Meetings

• Organize all logistical aspects of meetings, including meeting rooms, videoconferencing, materials and catering, and send meeting invitations.
• Prepare meeting materials and anticipate the executive’s needs, including pre-meeting briefings.

Business Travel

• Arrange flights, trains, chauffeur-driven cars, accommodation and dining reservations.
• Prepare itineraries and coordinate with security teams when required.

Multi-Stakeholder Coordination

• Act as a key liaison between the executive, internal teams and external partners.
• Filter, prioritize and redirect requests with tact and diplomacy.

3. Communication & Representation

Reception & Telephone Management

• Welcome visitors, including clients, partners and employees, and handle telephone calls with professionalism.
• Direct contacts and requests to the appropriate departments.

Information Sharing

• Communicate the executive’s messages and decisions to the relevant teams.
• Ensure smooth and effective information flow across the organization.

Company Representation

• Represent CMA CGM with professionalism and rigor when interacting with stakeholders, including at events and trade shows.
• Maintain strict confidentiality regarding sensitive information, discussions and data.

WHO ARE WE LOOKING FOR?

Organization

• Strong ability to manage multiple priorities in a fast-paced and dynamic environment.

Rigor & Discretion

• Excellent attention to detail and a strong sense of confidentiality, particularly when handling strategic document