Studio Operations Coordinator

The PTW team is seeking a highly organized and detail-oriented Studio Operations Coordinator to oversee the efficient operation and maintenance of our studio. As a key member of our team, you will be responsible for coordinating various aspects of facility management, management support, operations, and financial administration.

Key Responsibilities:

• Oversee day-to-day facility operations, including maintenance, repairs, cleaning, and security.
• Develop and implement procedures for facility maintenance, safety, and security to ensure compliance with regulatory requirements and company standards.
• Coordinate with external vendors, contractors, and service providers to schedule and oversee maintenance and repair activities.
• Conduct regular inspections of facilities to identify maintenance needs, safety hazards, and areas for improvement.
• Manage facility-related budgets, expenses, and contracts to ensure cost-effective operations.
• Maintain accurate records and documentation related to facility maintenance, safety inspections, and service contracts.
• Collaborate with internal stakeholders, including HR, IT, and finance departments, to address facility-related needs and requirements.

Additional Responsibilities:

• Perform administrative tasks, including drafting letters, memos, invoices, reports, and other documents for senior staff.
• Assist with department-wide initiatives and events.
• Schedule meetings on behalf of management and external vendors and partners.
• Prepare materials for internal and external meetings, including PowerPoint presentations, word documents, and Excel spreadsheets.
• Provide high-level administrative support and assistance to management.
• Maintain and monitor records for the team.
• Provide assistance to HR and hiring managers, including setting up interviews and liaising with HR and candidates directly.
• Assist with HR administration when required.
• Assist and support visitors from overseas offices to the Paris studio.
• Arrange domestic and international travel, including flights, rental cars, hotels, and car services (where required).
• Coordinate scheduling and calendar management, as well as management of content and flow of information to management.

Requirements:

• Past working experience in a relevant role, with a secretarial background in a financial services and/or recording studio environment with diary management experience.
• Relationship management with senior stakeholders, collaboration, and influencing skills.
• Proficient in IT, Outlook, Excel, Word, HR Direct, and in-house systems.
• Both spoken and written communication skills, with experience of adapting your style and approach to the audience.
• Supported project team/managers, showing an understanding of the principles of audio project management.
• Outstanding planning and organization skills, dealing with multiple tasks and deadlines under pressure.
• Ability to multi-task and manage completing priorities and agenda.

Benefits:

• Competitive salary that reflects your skills and experience.
• Paid time off, including annual leave, sick leave, and family leave.
• Professional development opportunities, including training, workshops, and conferences.
• Creative work environment, with a supportive and collaborative atmosphere where your creative ideas are valued.
• Regular feedback and performance evaluations.
• Recognition for long-term employees.
• Social gatherings, team-building activities, and company outings.
• A supportive community, inclusive of LGBTQ+, and any age, ethnicity, religion, or disability.