Studio Operations Coordinator
il y a 2 semaines
The Studio Administrator role at PTW is a vital position that requires a highly organized and detail-oriented individual to oversee the day-to-day operations of our studio. This includes managing facility maintenance, coordinating with external vendors, and ensuring compliance with regulatory requirements and company standards.
Key Responsibilities:
- Oversee facility operations, including maintenance, repairs, cleaning, and security.
- Develop and implement procedures for facility maintenance, safety, and security.
- Coordinate with external vendors and contractors to schedule and oversee maintenance and repair activities.
- Conduct regular inspections of facilities to identify maintenance needs, safety hazards, and areas for improvement.
- Manage facility-related budgets, expenses, and contracts.
- Maintain accurate records and documentation related to facility maintenance, safety inspections, and service contracts.
Administrative Support:
- Perform administrative tasks, including drafting letters, memos, invoices, reports, and other documents.
- Assist with department-wide initiatives and events.
- Schedule meetings on behalf of management and external vendors and partners.
- Prepare materials for internal and external meetings, including PowerPoint presentations, word documents, and Excel spreadsheets.
Financial Management:
- Ensure supplier invoices are signed for approval by the correct authorized person.
- Ensure supplier payments are made by the required date.
- Review and analyze supplier accounts.
- Inform management when a contract is due to expire or if there is a potential cost increase.
Production Support:
- Support the production team with onsite recordings coordination and scheduling.
- Support production processes and tools optimization.
- Oversee local freelancers contracting and administration management.
Requirements:
- Past working experience in a relevant role, preferably in a financial services and/or recording studio environment.
- Relationship management with senior stakeholders, collaboration, and influencing skills.
- Proficient in IT, Outlook, Excel, Word, and in-house systems.
- Excellent communication and planning skills.
Benefits:
Competitive Salary: We offer a competitive salary that reflects your skills and experience.
Paid Time Off: Annual leave, sick leave, family leave, etc.
Professional Development: Opportunities for growth and development, including training, workshops, and conferences.
Creative Work Environment: A supportive and collaborative atmosphere where your creative ideas are valued.
Performance Reviews: Regular feedback and performance evaluations.
Service Awards: Recognition for long-term employees.
Company Events: Social gatherings, team-building activities, and company outings.
A supportive community inclusive of LGBTQ+, and any age, ethnicity, religion, or disability. We care about the wellbeing of our employees and have a dedicated employee wellbeing programme.
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