Studio Operations Coordinator

The Studio Administrator role at PTW is a vital position that requires a highly organized and detail-oriented individual to oversee the day-to-day operations of our studio. This includes managing facility maintenance, coordinating with external vendors, and ensuring compliance with regulatory requirements and company standards.

Key Responsibilities:

• Oversee facility operations, including maintenance, repairs, cleaning, and security.
• Develop and implement procedures for facility maintenance, safety, and security.
• Coordinate with external vendors and contractors to schedule and oversee maintenance and repair activities.
• Conduct regular inspections of facilities to identify maintenance needs, safety hazards, and areas for improvement.
• Manage facility-related budgets, expenses, and contracts.
• Maintain accurate records and documentation related to facility maintenance, safety inspections, and service contracts.

Administrative Support:

• Perform administrative tasks, including drafting letters, memos, invoices, reports, and other documents.
• Assist with department-wide initiatives and events.
• Schedule meetings on behalf of management and external vendors and partners.
• Prepare materials for internal and external meetings, including PowerPoint presentations, word documents, and Excel spreadsheets.

Financial Management:

• Ensure supplier invoices are signed for approval by the correct authorized person.
• Ensure supplier payments are made by the required date.
• Review and analyze supplier accounts.
• Inform management when a contract is due to expire or if there is a potential cost increase.

Production Support:

• Support the production team with onsite recordings coordination and scheduling.
• Support production processes and tools optimization.
• Oversee local freelancers contracting and administration management.

Requirements:

• Past working experience in a relevant role, preferably in a financial services and/or recording studio environment.
• Relationship management with senior stakeholders, collaboration, and influencing skills.
• Proficient in IT, Outlook, Excel, Word, and in-house systems.
• Excellent communication and planning skills.

Benefits:

Competitive Salary: We offer a competitive salary that reflects your skills and experience.

Paid Time Off: Annual leave, sick leave, family leave, etc.

Professional Development: Opportunities for growth and development, including training, workshops, and conferences.

Creative Work Environment: A supportive and collaborative atmosphere where your creative ideas are valued.

Performance Reviews: Regular feedback and performance evaluations.

Service Awards: Recognition for long-term employees.

Company Events: Social gatherings, team-building activities, and company outings.

A supportive community inclusive of LGBTQ+, and any age, ethnicity, religion, or disability. We care about the wellbeing of our employees and have a dedicated employee wellbeing programme.