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Logistics and Event Management Assistant H/F
Il y a 3 mois
Company Overview:
COMEXPOSIUM HEALTHCARE/IMCAS is a prominent entity within COMEXPOSIUM GROUP, recognized as one of the leading organizers of global events.
IMCAS thrives in a dynamic environment focused on the continuous organization of congresses in the realms of plastic surgery and dermatology. With a rich history of 25 years, we have successfully orchestrated medical congresses worldwide.
Our portfolio includes five major global events annually across various continents, alongside an innovative e-learning platform. Our commitment to excellence, efficiency, and professionalism has established a stellar reputation in the industry. We are constantly on the lookout for talented individuals to join our team and contribute to our growth.
Our workplace is characterized by a warm and friendly atmosphere, complemented by unlimited coffee. Our diverse team, with a median age of approximately 29 years, fosters a vibrant work culture. We offer a 41⁄2 day work week, with the flexibility of working from home on Friday afternoons (9 AM to 1 PM).
Position Overview:
As the Operations and Event Project Assistant, you will report directly to the Operations and Event Manager. Your primary responsibilities will encompass the technical and logistical arrangements prior to events, on-site coordination during events, and conducting post-event evaluations. This role will involve collaboration with local teams and external vendors for international events.
Main Responsibilities:
Event Preparation:
- Logistics Coordination: Managing transportation, accommodation, and equipment rentals.
- Vendor Management: Engaging with suppliers and service providers to secure essential services.
- Budget Management: Developing and overseeing event budgets, monitoring expenses, and ensuring adherence to financial constraints.
- Timeline Development: Creating and maintaining schedules and timelines.
- Problem Resolution: Proactively addressing any challenges that arise during the planning phase.
On-Site Coordination:
- Event Execution: Supervising setup, teardown, and coordinating with suppliers while managing any last-minute issues.
- Operational Oversight: Ensuring seamless execution of all planned activities and addressing unexpected challenges.
Post-Event Analysis:
- Feedback Collection: Gathering insights, analyzing event performance metrics, and identifying areas for enhancement.
- Financial Review: Evaluating final expenses against the budget to assess overall financial performance.
Qualifications:
The ideal candidate will possess a blend of organization, energy, and attention to detail.
- A Bachelor's degree in business administration, English, tourism, event management, or a related field.
- 1-2 years of experience in the event or hospitality sector.
- Fluency in both French and English (C1/C2 level).
- Exceptional attention to detail and a commitment to maintaining high standards of quality.
- Ability to manage multiple tasks concurrently.
- A collaborative team player.
- Proficiency in Microsoft Office Suite; knowledge of Autocad, InDesign, and Sketchup/Illustrator is advantageous.
