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Team Assistant French

il y a 1 mois

Paris, Île-de-France Essity Temps plein

About the Role

We are seeking a highly skilled and commercially savvy Team Assistant to join our team in St. Ouen, France. As a key member of our legal team, you will provide administrative support to our Consumer Goods business unit in EMEA.

Your primary responsibilities will include:

  • Creation of vendors in SAP (law firms, other vendors)
  • Follow up and annual review of team's documentation on SharePoint
  • Organize external counsel's response for Essity's auditors
  • Follow up on payment of invoices
  • Follow up and update of various legal team Dashboards and SharePoints
  • Organize Teams calendars and meetings/trainings
  • Organize Team meetings for the CG EMEA Team in France and help support team meeting in other countries.
  • Book and prepare the teams travel arrangements and travel reports
  • Be the first contact with regards to Office365 questions (Word, PowerPoint) and assist the team with Office 365 issues
  • Keep the Teams, SharePoint and Essential Pages up to date
  • Assist with locating information within the company (CIM, GMS, Essentials)
  • Manage all administrative project for the team such as building an NDA data base or preparing e-learnings in Rise360
  • Have a positive and proactive attitude and contribute to team meetings with input about topics that are being worked on and brainstorm about team issues.
  • Contract legal database (Contract registration in Ariba)

Support to the team for training courses

  • Prepare training material and be up to date on all tools used to carry out this task (PPT, Forms etc.)
  • Creation of various live and virtual trainings in Learning Compass
  • Update of training summary table with attendance sheets

Specific French tasks:

  • CG terms and conditions (T&Cs) for French customers: reviewing and transposing modifications of the T&Cs
  • Dawn raid procedure: regular update of various lists of people involved and procedures in place in the various locations in France
  • Provide needed information regarding specific agreements for the French governmental "Transparency website "
  • Prepare training materials for local E-learnings

Requirements

  • BTS or Bachelor's level in assistantship
  • First experience as an assistant
  • Legal knowledge not required
  • Team player

What We Can Offer You

  • 2 days of home office per week for eligible employees, accompanied by a daily allowance and a comfort allowance to adapt their home.
  • Subsidized company restaurant.
  • Participation and profit-sharing bonuses.
  • 60% reimbursement of the transport card or a mileage allowance.

Our Recruitment Process

  • You submit your resume via our career website.
  • Sandrine, Talent Acquisition Specialist, will contact you for a first phone or teams interview (45 minutes) to better understand your project and answer your questions.
  • To go deeper into the technical skills, you will meet your future manager during a Teams or in-person interview (60 minutes).
  • Finally, you will confirm your project with our HR Manager.
  • You will receive a job offer.

At Essity, we are committed to improving lives, every day. We strive to reach more people every year with the necessary and essential solutions for well-being.