Internal Communications Specialist

il y a 4 semaines

Paris, Île-de-France OECD Guidelines for Multinational Enterprise Temps plein
Job Description

Role Overview

The OECD is seeking a highly skilled Internal Communications Officer to join the Executive Directorate's Programme, Budget and Financial Management Service (EXD/PBF). This role will be responsible for developing and implementing effective communications strategies to support the Service's financial information and external communications.

Main Responsibilities

  • Develop and implement a comprehensive communications plan to improve the quality of EXD/PBF's financial information communications.
  • Prepare reports and presentations for EXD/PBF management to support decision-making on communications.
  • Draft written materials, memoranda, talking points, and presentations for the Head of EXD/PBF and other managers.
  • Collaborate with EXD/PBF staff to ensure clarity and coherence of technical documents produced by the Service.
  • Improve and optimize the flow of information within EXD/PBF and between its audiences.
  • Act as the main contact point on communication matters for EXD/PBF and ensure effective collaboration with colleagues in other EXD Services and in the EXD Directors' office.
  • Promote and support the use of OECD collaborative tools by EXD/PBF staff to improve communication and effectively promote EXD/PBF services.

External Communications

  • Develop communications documentation and draft materials on EXD/PBF content for external audiences, including Member countries, auditors, staff, project managers across the OECD, and the finance community.
  • Review and revise communications materials prior to wider dissemination.
  • Review and update (where necessary) guidance, reference materials, and user guides.

Internal Communications

  • Plan, edit, call for contributions, and write content for a variety of internal communications media, such as the intranet, e-community, email, and bulletins for EXD/PBF staff.
  • Plan, prepare, and organize internal communications events for EXD/PBF staff, such as Pause cafés, Food for Thought sessions, and other relevant events to share information, enhance skills, increase awareness, reinforce team spirit, and engage employees.

Digital Communications

  • Act as the main point of contact for online communications for staff in EXD/PBF, including providing guidance on best practices, reviewing and approving web content, and ensuring it adheres to OECD guidelines and standards.
  • Update and improve web content and disseminate online information (news, presentations, guidelines, dashboards) in a timely manner.

Corporate Reporting

  • Collaborate with the Senior Strategic Advisor and other members of EXD/PBF/EST to prepare relevant corporate reporting and strategic planning documents for the Service.

Qualifications

Ideal Candidate Profile

Academic Background

  • A university degree in finance, accounting, communications, journalism, or a related area.

Professional Background

  • A minimum of five years of experience working in a communications role with similar responsibilities, preferably in an international organization.
  • Proven experience demonstrating strong writing, strong oral communication skills, editing, proofreading, layout, and design, professional printing/publishing skills are essential.
  • Proven experience demonstrating the ability to interface with all levels within a business and build strategic working relationships.
  • Experience in communications in a finance function would be an advantage.
  • Excellent organizational and planning skills and demonstrated creativity.
  • Excellent knowledge of the web editing standards and the latest developments in communication technologies and best practices.
  • Self-motivated with a positive and professional approach to communication.
  • Excellent working experience with internet technologies and proven ability to rapidly master new digital technologies and communications tools as they emerge.
  • Experiencing managing projects with external service providers would be an advantage.

Tools

  • Excellent ICT (Information and Communications Technology) knowledge and skills.
  • Excellent proficiency in the use and maintenance of communications tools, including web applications, platforms, database systems, and workflow technologies.
  • Excellent knowledge of the MS Office tools, especially Teams, Word, and PowerPoint.
  • Familiarity with desktop design tools would be an advantage (Adobe Creative Cloud suite, etc.).
  • Familiarity with OECD's software package and corporate tools would be an asset.

Languages

  • Working knowledge of both OECD official languages (English and French) would be an asset.
  • Knowledge of other languages would be an asset.

Core Competencies

  • OECD staff are expected to demonstrate behaviors aligned to six core competencies which will be assessed as part of this hiring process: Vision and Strategy (Level 1); Enable People (Level 1); Ethics and Integrity (Level 2); Collaboration and Horizontality (Level 2); Achieve Results (Level 2); Innovate and Embrace Change (Level 1).

Additional Information

Contract Duration

  • Two-year fixed term appointment, with the possibility of renewal.
  • Monthly base salary starting from 5,628EUR, plus allowances based on eligibility, exempt of French income tax.
  • Please note that the appointment may be made at a lower grade based on the qualifications and professional experience of the selected applicant.

Selection Process

For retained candidates, written tests/video-recorded interviews are foreseen in November and panel interviews are planned for December/January.

Please note that our Rules and Regulations stipulate that the mandatory retirement age is 67.

The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates, irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health, or disabilities.

The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.

Closing Date

  • Applications should reach us no later than 23:59 (CET France local time) on 8 November 2024.

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