Administrative Coordinator for Animal Imaging and Finance
il y a 7 jours
HawkCell Ltd is a leading innovator in animal imaging, leveraging cutting-edge AI and medical imaging technologies to advance the field. As an Administrative Coordinator for our team, you will play a pivotal role in supporting the executive team by handling administrative, office management, finance, and HR operations tasks.
**Estimated Salary: $60,000 - $80,000 per year**, depending on location and experience. This position requires a proactive, organized, and adaptable individual who can seamlessly switch between tasks, from managing office logistics and supporting HR operations to ensuring financial processes run smoothly.
The Corporate Operation Specialist will be responsible for:
- Maintaining employee records and supporting HR compliance with the Rippling system
- Reconciling expense reports, invoices, and receipts for the finance department
- Working closely with accounting on budgeting and financial planning as needed
- Overseeing daily office operations, ensuring that the workspace is organized, well-stocked, and running smoothly
- Coordinating with vendors, suppliers, and maintenance teams to maintain a professional and functional office environment
- Planning and organizing company events, meetings, and celebrations, including logistics, catering, and other event requirements
To succeed in this role, you will need:
- A Bachelor's degree in Business Administration, Human Resources, or a related field (preferred but not required)
- 3+ years of experience as an Executive Assistant, Office Manager, HR/Finance Operations or in a similar administrative role
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Basic knowledge of finance and HR operations is preferred
- Familiarity with tools such as expense management software, HRIS, or accounting software is a plus
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