Administrative Support Professional

il y a 2 semaines


Paris, Île-de-France Gowling WLG Temps plein

About the Role:

We are seeking an Administrative Support Professional to join our team in Paris. This is a full-time role that requires exceptional administrative support skills, with a strong emphasis on providing seamless legal services to clients.

This position will be responsible for managing diaries, ensuring they are up-to-date and reminding fee earners of meetings on a daily basis. Critical date diaries will also be managed and circulated to the team.

Responsibilities include arranging meetings, booking conference rooms, refreshments, and checking rooms prior to meetings. The individual will also liaise with other attendees, both internal and external.

Travel arrangements will be coordinated in the UK and internationally, including booking and confirming reservations and dealing with related details/papers/itineraries.

Files will be opened and closed, and general filing, e-filing, scanning requirements, and record keeping will be supervised.

Supporting lawyers in marketing activities, including involvement in the preparation of pitches and presentations, is also a key aspect of this role.

About You:

  • Previous experience working within an Administration/Secretarial role or similar (12 months+) is required.
  • Advanced knowledge of Microsoft Word, Outlook, Excel, PowerPoint, research tools, and other systems implemented by the firm is essential.
  • An excellent telephone manner, confidence to deal with routine client queries, and take necessary action in the absence of fee earners is crucial.
  • Excellent communication, organisational, and team skills are required.
  • Excellent attention to detail and flexibility, proactivity, and dependability with a results-orientated approach are essential.
  • Able to remain calm under pressure, work to tight deadlines, and prioritise workload is necessary.
  • Fluency in French and English is required.

Salary: €45,000 - €55,000 per annum



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