Operation and Administration Coordinator

il y a 2 heures

Paris, France Centre People Appointments Temps plein

Ref: LS47063 TYPE: CDD – maternity cover WORKING HOURS: 9:00-17:00 from Monday to Friday SALARY: up to 46k depending on experience START: ASAP LOCATION: Paris 2, France (Hybrid work – 2 days in the office) Operation and Administration Coordinator Main Responsibilities: ●Complete administration and operation tasks relating to merchants, and suppliers as required ● Ensure expense claims, Entertainment & Gift, Business trip and Mystery shopping are completed on schedule ● Manage negative balance and report appropriately ● Check the billing to budget expenses and submit invoice to head quoter ● Check the Mystery Shopping expenses and report to Europe head quoter ● Support for Sales team related to merchant operation activities (including open/close merchant, database modification, communication with merchants including chargeback, terminal distributers, processor) ● Manage test cards ● Create invoices and manage account receivable as requested by the Network Solutions team ● Act as an interface between Licensees on tasks such as Q&A for Licensees, direct debit promotion and relaunch ● Support the payroll process and submit payroll information to Payroll team for processing on schedule ● Support the local “New Starter” and “Leaver” administrative processes ● Respond to external employee related reference requests as directed by management ● Assist in the development and implementation of local employee recognition activities ● Assist with project work as determined by management ● Manage the stock of stationary, equipment, and other materials as required ● Ensure the office complies with all local Health and Safety requirements ● Liaise with Accounting Manager on IT liaison, general repairs and maintenance matters ● Participate and support internal control activities ● Establish and maintain relationships with Europe offices and Tokyo headquarters Operation and Administration Coordinator Ideal Candidate: ● 3+ years of experience in office administration, compliance, accounting or business support ● Experience in Payment Card Industry preferred but not essential ● Minimum bachelor’s degree or equivalent ● Business level proficiency in French and English (spoken and written) ● Excellent administrative and organizational skills ● Strong numeracy skills ● Demonstrate initiative, attention to detail, multitasking ability ● Excellent written, verbal, and listening skills ● Pro-active and reliable ● Able to work alone and within a team ● Excellent interpersonal skills ● Resourceful in resolving issues and solving problems ● Intermediate proficiency in MS Office package (Word, Excel and PowerPoint) **

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