Finance Assistant

OVERVIEW
**Post Number**: FIN 980
**Grade**: G-5
**Parent Sector**: Bureau of Financial Management
**Duty Station**: Paris, France
**Classification of duty station**: Europe & North America
**Standard Duration of Assignement**: 2 years, renewable
**Job Family**: Finances
**Type of contract**: Fixed-Term
**Duration of contract**: 2 years, renewable
**Application Deadline (Midnight Paris Time)**: 0 2-OCT-2025
**UNESCO Core Values**: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism
OVERVIEW OF THE FUNCTIONS OF THE POST
USLS is the UNESCO Staff Savings and Loan Service. USLS is established in the form of a trust fund operated in accordance with the financial rules of the Organization under the authority of the Director General. The object of the USLS is to provide the possibility to its members on a mutualist basis of investing their savings and of borrowing money for suitable purposes.
Under the authority of the Director of Finance, overall supervision of the General manager and the direct supervision of the Finance Officers and in conformity with the guidelines and instructions of the Board of Management, the incumbent mainly provides administrative and support services in relation to loans and savings activities but will also be requested to build reports, tables & statistics work in USLS IT tools or Excel under the instructions of the supervisors.
The work encompasses delivery of specialized support in a range of areas, especially finance, administration of members' personal data, bank accounts, electronic banking platforms and other banking services. Long Description
The incumbent reports to different supervisors depending on the nature of tasks. The responsibilities are therefore structured as follows:
**1. Under the supervision of the Finance Officer (Loans)**:
Prepare loan files, liaise with notaries, disburse funds, and ensure accurate documentation for audit purposes.
Monitor member repayments, process reimbursements, and follow up on overdue accounts.
Long Description
**2. Under the supervision of the Finance Officer (Savings)**:
Open and manage members’ savings accounts, update personal/banking data, and verify required documentation.
Administer daily savings operations (deposits, withdrawals, transfers, FX conversions, vendor-related transactions) and ensure compliance for special accounts.
Input and control data in USLS systems, archive documents, and produce standard member reports, letters, or attestations
3. Under the supervision of the General Manager or Finance Officers (IT, reporting, committees, projects):
Act as IT reference point for reporting, troubleshooting, and supporting colleagues; assist in system interfaces and draft/update procedures.
Maintain USLS communication channels (intranet, internet) and prepare internal reports/tables as per templates.
Organize logistics for committee meetings and the General Assembly, record decisions and monitor follow-up actions.
Contribute to projects, working groups, and system testing, performing other delegated tasks as required.
COMPETENCIES (Core / Managerial) Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) Professionalism (C) - For detailed information, please consult the UNESCO Competency Framework.
REQUIRED QUALIFICATIONS
**EDUCATION**:
Completed secondary, technical or vocational school degree in banking or business administration.
**WORK EXPERIENCE**:
Minimum five (5) years of relevant professional experience in a similar role in a financial institution, financial service of a company, loan broker or insurance company is mandatory.
Long Description
**SKILLS/COMPETENCIES**:
**General knowledge required**: banking regulations, accounting and mortgage & personal loans granting rules and related calculations, skilled knowledge of bank payments processing, ability to calculate figures and amounts such as interest, commissions, proportions and percentages.
Proficiency in banking or credit union's IT systems, Office software, especially Excel and bank payment platforms is a requirement.
Ability to work simultaneously with several currencies and to realize accurate currency conversions.
Ability to work with Excel tables, formulas and compile figures and data is also required.
Strong communication, teamwork, and customer service skills
Results-driven with attention to detail, rigor, and risk awareness
Proficient in Microsoft Office and database processing tools
Excellent organizational skills with ability to manage shifting priorities
Committed to procedural compliance and accurate follow-up on outstanding items
Reliable, adaptable, and able to work independently or in a team
Ethical, trustworthy, and committed to confidentiality and data privacy
Dedicated to delivering consistent, high-quality work under varying conditions
**LANGUAGES**:
Excellent knowledge (oral and written) of English or French and good