Office Coordinator
il y a 2 semaines
Job Description
Contract Summary
Key Accountabilities
- As Office Admin, he/she will ensure that the office is kept presentable and well stocked with office and kitchen supplies. Form and always maintain relationships with relevant suppliers and a cost-conscious approach. he/she will be the primary point of contact between the Company and building management, form and maintain relationships with maintenance vendors and suppliers of furniture and fittings and coordinate day to day activities, e.g. cleaning, stationery purchase, etc.
- As Receptionist, he/she will be responsible for meeting and greeting visitors on arrival, ensuring the meeting rooms are kept clean and tidy, managing post in and out/courier deliveries, etc.
- As support to IMG Paris staff, he/she will take responsibility for assisting the team with guest welcome, package shipping and receipt and other activities that might be requested from time to time. He/she will support the Models Team especially during the Fashion Week taking care of the activities that will be necessary.
- First point of contact for the company including front line reception duties
- Answering telephone and resolving enquiries from staff, public & business contacts
- Processing and organising collections and deliveries
- Manage internal booking of meeting rooms
- Manage badges and request to access the office, parking, alarm system also dealing with security services Company
- Dealing with Suppliers, cleaning contractors, building management
- Maintenance of kitchen / office equipment
- Administrative support for different departments
- Organising in-house catering
- General Office Maintenance and upkeep of the office
- Creating positive working conditions by keeping the office fun, tidy, and professional
Required Qualifications
- Excellent organisational, time management and customer service skills
- Ability to work well as part of a wider team
- Ability to use your own initiative but also know when matters need to be referred to management
- Professional and personable in dealings with internal and external stakeholders
- Able to work flexible hours when necessary in support of high priority actions or remote staff
- Able to stay cool under pressure and deal with conflicting demands diplomatically
- Strong MS Office skills across word, excel, outlook and power point.
- Excellent communication skills both written and oral, in French and English
- Discrete and trustworthy with respect to confidential and personal information
- Accurate and a with a strong attention to detail
- Demonstrable experience in a similar role in a global organization
Working Conditions
- This is a permanent position.
- The job location is La Baume, Paris.
- This is a Part Time position (24 hours per week).
- Occasional travel and weekend work may be required
Business Overview
IMG is a global leader in sports, fashion, events and media. The company manages some of the world’s greatest athletes and fashion icons; owns and operates hundreds of live events annually; and is a leading independent producer and distributor of sports and entertainment media. IMG also specializes in licensing, sports training and league development. IMG is a subsidiary of Endeavor, a global entertainment, sports and content company.
Equal Opportunities Statement
Endeavor is an equal opportunity employer committed to a diverse and inclusive work environment.
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