Workplace Coordinator

Doctolib is looking for a Workplace Coordinator to strengthen its Workplace Experience team in France and support its strong ambition.

**What you'll do**:
Your responsibilities include but are not limited to:

- Ensure vendors performance, manage and track the completion of the scheduled work;
- Ensure the follow up and improvement of the KPIs/SLAs of your vendors. Take action if your vendor is failing it;
- Schedule and conduct checklist and audit for your vendors, review the results and actions plan during a weekly/monthly Quarterly review. Establish meeting schedule and request vendor to prepare presentation;
- Manage and coordinate all event requests from our internal stakeholders;
- Be proactive creating internal events for France employees in partnership with your vendor;
- Be the main point of contact for the reception issue, monitor and enhance the processes;
- Be responsible for the appearance of the building, completing walkaround tours on a monthly basis;
- Ensure the internal request are responded in a timely manner;
- Make us improve our internal processes when it is needed;
- Ensure accident or crisis management is addressed immediately;
- Help in the implementation and the improvement of the QHSE processes;
- Ensure accuracy of the data, analyze the Workplace costing and budgets and highlight concerns to management accordingly;
- Oversee and manage operational budgets, participate in the financial review, help with the optimization of the costs/savings;
- Understand the scheduled maintenance events and manage accordingly;
- Ensure invoicing process is respected by all your partners.

**Who you are**:
Before you read on, if you don't have the exact profile described below, but you feel this job description matches your skill set, we still encourage you to apply
- You have 3+ years of experience in Facilities/Workplace management
- You are recognized for your professional efficiency and ability to structure
- You have excellent communication skills
- You have experience in project management, problem-solving skills and a strong analytical mindset
- You are comfortable working on multiple projects and an ability to think out the box
- You have a strong eye for details
- You are used to working in an international environment and able to think global / act local
- You are fluent in English. Native speaker in French

**What we offer**:

- A stock-option program for each Doctoliber
- A 6-month dedicated onboarding program - the Doctolib Academy
- Continuous training programs on all key competencies (English, soft skills, expertise)
- 2 days per year to help health charities and create a positive social impact - the Solidarity Days
- Mental health and wellbeing offer in partnership with moka.care
- The Doctolib Parent Care Program, including extended parental leave, meet-ups and inspiring conferences
- High-quality office spaces supporting collaboration, health and wellbeing
- A subsidy from the work council to refund part of the membership to a sport club or a creative class
- A competitive health insurance paid 100% by the company
- Subsidy for lunch and various food offers in our offices
- A support for relocation in case of international mobilities and new joiners arriving to France, Germany and Italy from another country

**Job details**
- Permanent position
- Full Time
- Workplace: Levallois Perret
- Compensation : fix + bonus on objectives (according to your profile)
- At Doctolib, we believe in improving access to healthcare for everyone - regardless of where you come from, what you look like. This translates into our recruitment process: Doctolib is an equal opportunity employer. We don't just accept diversity at Doctolib, we respect and celebrate it_