Office Coordinator
il y a 9 heures
**Primary Responsibilities**:
- Oversee the day-to-day office operations.
- Interface with the building; deliveries, maintenance requests, security badges.
- Greeting guests & answering main telephone line.
- Act as the primary point of contact for property management and vendors and oversee office maintenance
- Opens, sorts, and distributes incoming mail, and collects, seals, and stamps outgoing mail.
- Plan and coordinate logistics for company events and offsites
- Coordinate staff travel arrangements including transportation and accommodations.
- Supports HR team with tasks and other projects as requested.
- Maintain records of personnel-related data.
- Assist the Finance team with monthly invoices and billings assistance
- Organize, register, scan, and file invoices, checks, and other documents.
- Contribute with IT team to order equipment’s, maintenance and set up of workstation and associated peripherals (printers/faxes etc.)
- Support other departments as assigned.
**Qualifications**
**Education**:
- High School Diploma or BS/BA in Business Administration or relevant field.
**Experience**:
- 1 - 2 years of experience in related office or administrative experience.
**Technical Skills**:
- Microsoft Office proficiency (Outlook, Excel, Word, PowerPoint), Internet
- English - advanced level (preferred)
**Soft Skills**:
- Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals
- Organized and detail oriented
- Demonstrated project management skills
- Excellent interpersonal, verbal, and written communication skills
- Ability to multi-task and work in a fast-paced environment under tight deadlines
- Ability to make recommendation to effectively resolve problems or issues
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