Supervisory Administrative Assistant

**Duties**:
The Supervisory Administrative Assistant provides a wide range of administrative assistance to the Overseas Building Operations (OBO) Project Director and other OBO management staff in support of the Physical Security Upgrade and Marine Security Guard Residence projects. Incumbent is responsible to the OBO Project Director for administrative management of OBO’s resources and activities, including but not limited to, finance and budget, procurement and supplies, information technology and systems, shipping and travel, human resources and personnel, and housing and furnishings needs.

**Qualifications and Evaluations**:

- Requirements:

- Education Requirements:
Completion of secondary school is required.

**Please note this announcement is simultaneously advertised with the substitution of experience for education (PARIS-2025 -006 S)**:
Middle school* + seven years' of office administration and management work experience, including at least one year in construction or engineering industry environment either on a jobsite or in an office setting, is required
- Middle School is defined as the completion of Primary School and at least 3 years full time attendance at an established educational institution._- Evaluations:
You will be evaluated against the qualifications and requirements in this vacancy announcement.
You may be asked to complete a pre-employment language or skills test.
- Qualifications:
**Experience**:
Non-supervisory: Minimum three years of office administration and management work experience, including at least one year in construction or engineering industry environment either on a jobsite or in an office setting, is required

Supervisory: A minimum of six months’ supervisory experience is required.**Language**:
English: Level 4 - Fluent; speaking/reading/writing, may include the ability to translate

French: Level 4 - Fluent; speaking/reading/writing, may include the ability to translate**Knowledge**:
Thorough knowledge of office management functions, service, procedures, and standard information sources is required. Knowledge of customs and shipping procedures for inbound and outbound shipments as well as means of expediting shipments that arrive in country; working knowledge of permitting activities, etc. is required. Basic accounting principles is required.**Skills And Abilities**:
Good working knowledge of computer systems and programs used to support administrative and cost control functions like Microsoft Office Suite (Outlook, Excel, Word, etc.) is required.

Must have excellent interpersonal and organizational skills.

Must be skilled in managing an office budget.**Benefits and Other Info**:

- Benefits:

- Agency Benefits:
**SALARY**: the **annual gross salary includes**: the profit-sharing allowance, the vacation allowance, the bonus allowance and the “Comité d’Entreprise” allowance.

**MEAL TICKETS**: Meal tickets have a face value of EUR 8.25/day. 60% of the daily amount is paid by the U.S. Government. An employee contribution of EUR 3.30 per ticket will be deducted in payroll. The number of meal tickets is limited to 202 workdays per year.

**TRANSPORTATION**:Employees are eligible for a reimbursement of 50% of the cost of public transportation passes purchased for commuting purposes.

**HOLIDAYS**: The U.S. Missions in France observe eleven U.S. holidays per year and up to ten French holidays.

**WE ALSO OFFER**:

- A rewarding work environment at the heart of bilateral relations
- The opportunity to contribute to meaningful and diverse projects
- An inter-agency awards program to recognize outstanding contributions
- Real opportunities at the crossroads of commitment and skills provided employees have the required qualifications, relevant experience, and the motivation to grow
- English classes during working hours
- Workplace wellness program
- Employee onboarding program
- Fun HR events

For Eligible Family Member (EFM) applicants, benefits should be discussed with the HR Office. The pay plan is assigned by the HR Office and confirmed by Washington, D.C.
- Other Information:
**HIRING PREFERENCE SELECTION PROCESS**:
**HIRING PREFERENCE ORDER**
- Appointment Eligible Family Member (AEFM) / U.S. citizen Eligible Family Member (USEFM) who is a preference-eligible U.S. Veteran*
- AEFM / USEFM
- Foreign Service (FS) on Leave without Pay (LWOP) and Civil Service (CS) with reemployment rights**
- IMPORTANT: US citizen Eligible Family Member (USEFM) applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”) preferably Member Copy 4, Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability, equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under