Facilities Management Assistant

JLL supports the Whole You, personally and professionally.
We are looking for a Facilities Assistant for our Integrated Facility Management business line.
About JLL
We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.
If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions - join us at JLL
Role Purpose
Reporting daily to the Facilities Manager, the role of Facilities Assistant has been created to assist in all and any areas to ensure that the FM services to the building run smoothly.
What this job involves
Assessing building maintenance issues by conducting weekly walks of the building and recording the findings.
Working with the Facilities Manager and Moves and Changes team to address internal space requirements and to organize/assist with team moves and Moves and Changes team.
Monitoring stock levels of Stationary and Consumables used by Employees and placing orders with suppliers.
Managing internal moves within the building with the Facilities Manager.
Assisting in setting up in house and external events as and when required.
Working with the Facilities Manager team and reporting all defective H&S equipment to the respective person and arrange for repairs to be carried out.
Supporting the Facilities Manager as and when required regarding vendor management and Soft Service Support.
Managing fire wardens and first aiders and assist with scheduling training and refresher training as necessary.
Upkeep and review of Manuals, Handbooks, Guidance notes etc.
Cover Receptionist Role & Responsibilities when required.
Manage day to day mail room operation, deliveries, enquiries, etc.
Be aware of basic procedures, courier suppliers and all external key contacts.
Manage mail related supplies stock and place order when needed.
Other tasks and duties as required.
Every day is different, and in all these activities, we’d encourage you to show your ingenuity.
English & French Speaker;
Previous experience of working within a high profile corporate environment;
Previous reception or hospitality experience would be beneficial;
Pro-active and hands on - happy to support other Team members;
Knowledge of Facilities Management processes is preferable;
IT Skills, Outlook, Excel, Word;
Professional, friendly and welcoming attitude;
Good attention to detail;
Ability to show initiative;
Excellent communication skills;
Organizational skills and the ability to prioritize a busy workload;
Customer service background essential.
What you can expect from us
You’ll join an entrepreneurial, inclusive culture. One where we succeed together - across the desk and around the globe. Where like-minded people work naturally together to achieve great things.
Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay.
Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds,