Chief of Staff

**Job Description**:
**YOUR WORK ENVIRONMENT**:
Why AXA? Every day, we work together for human progress by protecting what matters. A mission that puts a smile on your face and makes you want to get up in the morning

One of the world's leading insurers in the protection of property, people and assets, AXA is 145,000 employees and contributors who are committed to our customers on a daily basis, 51 countries in which we distribute our products and services and more than 90 million customers who place their trust in us worldwide. As a responsible corporate citizen, AXA is committed to social and environmental causes on a daily basis. We are committed to an inclusive policy that recognizes and values individual differences. Do these ambitions speak to you? Then come and change the world with us

**YOUR ROLE AND RESPONSABILITIES**:

- Within the headquarters, **you will be part of Group Legal** **Department.**The Group Legal Department is organized into 4 teams of more than 8 nationalities (29 people mostly based in Paris). Working languages are English and French.

The Chief of Staff supports the Group General Counsel (“GGC”), who is a member of the Group Management Committee and reports directly to the Group Deputy CEO. The GGC is also a member of AXA SA Board as representative of employee shareholders, Chairperson of the Group Audit Risk & Compliance Committee (ARCC), member of the XLICSE Board (European & Asian insurance Carrier of AXA XL division).

The Chief of Staff will support the GGC on ad hoc board matters and will be secretary to the ARCC. Additionally, there will be coordination with many Group functions in relation to the ARCC and also with entities for ongoing matters. In providing support to the Group General Counsel, the Chief of Staff will work closely with all members of the Group Legal team to coordinate efforts and facilitate teamwork across the department.

The Chief of Staff plays a key role in overseeing the operational and administrative activities of the department. In particular, the Chief of Staff will interact with Heads of other Professional families and their Chiefs of Staff on a regular basis. The range of responsibilities will be extensive, often very confidential.

The Chief of Staff acts as a key contact for internal and external stakeholders of the department, responding, dealing or transferring requests to relevant team members. The Chief of Staff contributes to the definition of the function strategy as a member of the Group Legal Management Team (with the other GGC direct reports) and will support the professional family.

**Main activities**

In addition to managing any ad hoc requests of the Group General Counsel, the responsibilities include, but are not limited to:

- ** Committees & Boards**:

- Coordinate the preparation of ARCC meetings and draft minutes (20% of time)
- Provide synthesis before Board meetings and Committees when needed
- Represent the General Counsel at Group Committees as required (e.g., AXA SA Non Financial Risk Committee, Group IFC Committee, others), attend meetings and take follow-up actions
- ** Internal & External Events**:

- Provide inputs and assist in the preparation of the main internal and external meetings, organize and prepare materials, e.g., Townhalls
- Work closely with the GGC’s personal assistant to assist with the planning, coordination and leading of meetings/events to ensure optimal allocation of time to strategic priorities and committee responsibilities
- Plan and develop an annual social media campaign for the GGC in collaboration with the Communication Team and manage the GGC’s social media
- ** Animation of the legal professional family (ca. 700 lawyers worldwide)**:

- Coordinate the Legal Leadership Team, including the organization of the regular Legal Leadership team meetings, facilitate meetings and trainings of the Legal Department
- Coordinate the Global Legal Family offsite and work closely with internal and external stakeholders to organize the event
- Coordinate the Group Legal mentoring program in conjunction with the HR team
- Develop, maintain and enhance the legal professional SharePoint
- ** 2nd & 3rd lines of defense**:

- Coordinate all internal processes and procedures for the Legal Department (e.g., Internal Control, Operational Risk, Internal Audit) and work with respective Legal Teams and corresponding departments on implementation, testing and reporting on time
- Monitor the key performance indicators to measure the effectiveness of legal operations and controls and report to the GGC and to the corresponding departments on a regular basis
- Act as the primary contact point for the Internal Audit team and work with respective Legal Teams on addressing the Audit findings
- Act as Group Legal Data Referent responsible for promoting a data protection culture with the Legal Department in line with the Group’s strategy; be the primary contact of the Data Protection Officer (DPO) within the GIE AXA; suppo