Commissioning Resource Coordinator Eu

**Job Description Summary**: Role Summary/Purpose
We are seeking a proactive and detail-oriented Administrative Support professional to assist the Global Commissioning Resources Leader in coordinating key administrative processes. This role will help ensure smooth operational support across procurement, training, finance, HR, and immigration workflows.

Gestion et coordination du matériel, des outils et des équipements pour l'équipe de mise en service. Vous êtes capable d'apporter un support aux responsables et aux salariés de mise en service et de contribuer à la gestion quotidienne liée à la mise en service.

**Key Responsibilities**:
**Procurement Support**:

- ** Purchase Requisition (PR) Management**:

- Assist in the creation and submission of Purchase Requisitions in the company’s procurement system (e.g., SAP, Oracle - specify as needed).
- Validate PR details for completeness and accuracy (correct cost centers, descriptions, vendor info, etc.) prior to submission.
- Track status of PRs from submission to approval, and proactively follow up with approvers or stakeholders on pending actions.
- ** Purchase Order (PO) Coordination**:

- Monitor issuance of Purchase Orders following PR approvals.
- Liaise with procurement teams to expedite PO generation and resolve delays or issues.
- Ensure PO numbers are communicated to relevant internal teams and external vendors.
- **Vendor** and Internal Stakeholder Communication**:

- Coordinate with vendors to confirm order acknowledgments, delivery timelines, and documentation needs.
- Support onboarding of new vendors by following up on necessary forms and compliance documentation.
- Serve as a point of contact between commissioning resources and procurement teams for routine updates and issue resolution.
- ** Delivery** and Invoice Follow-up**:

- Track delivery status of ordered goods/services, flagging any delays or discrepancies.
- Coordinate with site teams or logistics for receipt confirmation.
- Follow up with accounts payable and vendors on invoice processing and payment status, helping resolve mismatches or holds.
- **Procurement** Documentation and Reporting**:

- Maintain organized records of PRs, POs, invoices, and vendor correspondence.
- Generate periodic reports summarizing procurement activity, open PRs/POs, and outstanding issues for leadership review.
- ** Compliance and Controls**:

- Ensure all procurement activities comply with internal policies and approval workflows.
- Support internal audits by preparing and submitting required procurement documentation.

**Training & PPE Coordination**:

- ** Training Compliance**:

- Maintain a centralized tracker of all required safety, technical, and compliance trainings for EU commissioning personnel.
- Coordinate scheduling and enrollment for online and in-person training sessions.
- Monitor training completion status and send regular reminders to individuals and managers for overdue or upcoming requirements.
- Liaise with Learning & Development or third-party training providers to ensure content availability and certification validity.
- Maintain digital records of training certificates and ensure audit readiness.
- ** Training Program Support**:

- Support onboarding training plans for new hires and mobilized personnel.
- Assist in evaluating training effectiveness by collecting feedback and identifying gaps or needs for additional sessions.
- Coordinate group training events or workshops, including logistics, invitations, and post-training documentation.
- ** PPE (Personal Protective Equipment) Management**:

- Track issuance of PPE to all commissioning personnel across global sites.
- Maintain accurate inventory records and proactively flag replenishment needs.
- Coordinate the shipment or local purchase of PPE as required for mobilizations.
- Ensure PPE items meet site-specific safety standards and compliance requirements.
- Follow up with team leads and site managers to confirm PPE receipt and usage.
- ** Reporting & Escalation**:

- Generate periodic compliance reports for training and PPE and share with management.
- Escalate non-compliance or critical issues in training or PPE to the appropriate stakeholders in a timely manner.

**Finance & HR Administration**:

- Support timecard submission and verification processes.
- Liaise with finance and HR departments to ensure accurate and timely reporting.

**Immigration Documentation**:

- Follow up on immigration paperwork and deadlines.
- Coordinate with internal legal/HR teams and external agencies as needed.

**Expense Management**:

- Assist in gathering and submitting expense reports.
- Ensure compliance with company policies and follow up on reimbursement status.

**Principales Responsabilités**
- Gérer toutes les activités liées à la mise en service des équipements, notamment:

- Demandes d'achat
- Réception des marchandises
- Stockage des équipements
- Gestion des outils
- Rangement de l'entrepôt
- Inspection spécialisée des outils
- In