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Commissioning Resource Coordinator EU

il y a 2 semaines

SaintHerblain, Pays de la Loire, France GE Vernova Temps plein

Role Summary/Purpose

We are seeking a proactive and detail-oriented Administrative Support professional to assist the Global Commissioning Resources Leader in coordinating key administrative processes. This role will help ensure smooth operational support across procurement, training, finance, HR, and immigration workflows.

Gestion et coordination du matériel, des outils et des équipements pour l'équipe de mise en service. Vous êtes capable d'apporter un support aux responsables et aux salariés de mise en service et de contribuer à la gestion quotidienne liée à la mise en service.

Job Description

Key Responsibilities:

Procurement Support:

  • Purchase Requisition (PR) Management:

  • Assist in the creation and submission of Purchase Requisitions in the company's procurement system (e.g., SAP, Oracle – specify as needed).

  • Validate PR details for completeness and accuracy (correct cost centers, descriptions, vendor info, etc.) prior to submission.
  • Track status of PRs from submission to approval, and proactively follow up with approvers or stakeholders on pending actions.

  • Purchase Order (PO) Coordination:

  • Monitor issuance of Purchase Orders following PR approvals.

  • Liaise with procurement teams to expedite PO generation and resolve delays or issues.
  • Ensure PO numbers are communicated to relevant internal teams and external vendors.

  • Vendor and Internal Stakeholder Communication:

  • Coordinate with vendors to confirm order acknowledgments, delivery timelines, and documentation needs.

  • Support onboarding of new vendors by following up on necessary forms and compliance documentation.
  • Serve as a point of contact between commissioning resources and procurement teams for routine updates and issue resolution.

  • Delivery and Invoice Follow-up:

  • Track delivery status of ordered goods/services, flagging any delays or discrepancies.

  • Coordinate with site teams or logistics for receipt confirmation.
  • Follow up with accounts payable and vendors on invoice processing and payment status, helping resolve mismatches or holds.

  • Procurement Documentation and Reporting:

  • Maintain organized records of PRs, POs, invoices, and vendor correspondence.

  • Generate periodic reports summarizing procurement activity, open PRs/POs, and outstanding issues for leadership review.

  • Compliance and Controls:

  • Ensure all procurement activities comply with internal policies and approval workflows.

  • Support internal audits by preparing and submitting required procurement documentation.

Training & PPE Coordination:

  • Training Compliance:

  • Maintain a centralized tracker of all required safety, technical, and compliance trainings for EU commissioning personnel.

  • Coordinate scheduling and enrollment for online and in-person training sessions.
  • Monitor training completion status and send regular reminders to individuals and managers for overdue or upcoming requirements.
  • Liaise with Learning & Development or third-party training providers to ensure content availability and certification validity.
  • Maintain digital records of training certificates and ensure audit readiness.

  • Training Program Support:

  • Support onboarding training plans for new hires and mobilized personnel.

  • Assist in evaluating training effectiveness by collecting feedback and identifying gaps or needs for additional sessions.
  • Coordinate group training events or workshops, including logistics, invitations, and post-training documentation.

  • PPE (Personal Protective Equipment) Management:

  • Track issuance of PPE to all commissioning personnel across global sites.

  • Maintain accurate inventory records and proactively flag replenishment needs.
  • Coordinate the shipment or local purchase of PPE as required for mobilizations.
  • Ensure PPE items meet site-specific safety standards and compliance requirements.
  • Follow up with team leads and site managers to confirm PPE receipt and usage.

  • Reporting & Escalation:

  • Generate periodic compliance reports for training and PPE and share with management.

  • Escalate non-compliance or critical issues in training or PPE to the appropriate stakeholders in a timely manner.

Finance & HR Administration:

  • Support timecard submission and verification processes.
  • Liaise with finance and HR departments to ensure accurate and timely reporting.

Immigration Documentation:

  • Follow up on immigration paperwork and deadlines.
  • Coordinate with internal legal/HR teams and external agencies as needed.

Expense Management:

  • Assist in gathering and submitting expense reports.
  • Ensure compliance with company policies and follow up on reimbursement status.

Principales Responsabilités

  • Gérer toutes les activités liées à la mise en service des équipements, notamment :

o Demandes d'achat

o Réception des marchandises

o Stockage des équipements

o Gestion des outils

o Rangement de l'entrepôt

o Inspection spécialisée des outils

o Inspection périodique des équipements de sécurité, y compris les EPI

  • Déploiement des demandes d'achat PMX/SAP et suivi du processus d'achat
  • Demandes de devis fournisseurs et contrôle des livraisons/transports
  • Gérer la logistique du site en coordonnant les mouvements des pièces et des équipements.
  • Documenter les procédures d'entreposage et de logistique du site
  • Soutenir les activités de l'équipe de mise en service et s'assurer que les outils et équipements sont disponibles et prêts pour les activités planifiées
  • Contrôler la nomenclature des activités de mise en service
  • Soutenir les activités d'entreposage
  • Contrôler les livraisons et les transports de matériel
  • Soutenir la logistique inverse : pièces sous garantie, démobilisation du projet
  • Coopérer à la prévention des accidents du travail et des maladies professionnelles, et promouvoir les bonnes pratiques environnementales en adoptant un comportement approprié
  • Soutenir et participer aux initiatives d'amélioration de l'environnement, de la santé et de la sécurité
  • Soutenir l'équipe de mise en service pour assurer le transfert sûr et efficace des outils et équipements vers le site du parc éolien.
  • Soutenir les responsables de mise en service dans la collecte des informations auprès des équipes de mise en service et dans le reporting.
  • Partager les bonnes pratiques au sein de l'entreprise.

Qualifications:

  • Proven experience in an administrative or operational support role, preferably in a global or field-based environment.
  • Strong organizational, multitasking, and follow-up skills; able to manage multiple workstreams across departments.
  • Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and business systems (SAP, Workday, Oracle, etc.).
  • Excellent communication skills, both written and verbal.
  • English fluency is required; additional languages such as French or Spanish are highly desired.
  • High attention to detail and ability to work independently with minimal supervision.

Preferred Qualifications:

  • Background in supporting technical or field operations teams.
  • Familiarity with global HR, finance, and procurement processes.
  • Experience working in multinational or matrix organizations.

Obligatoire :

  • Bonne compréhension de la gestion d'entrepôt.
  • Minimum de 2 ans d'expérience technique professionnelle et de contrôle logistique.
  • Maîtrise de l'anglais, à l'oral comme à l'écrit.
  • Expérience avec SAP, la gestion des urgences et le secteur éolien.

Facultatif :

Solides compétences en analyse technique.

  • Capacité et volonté de travailler au sein d'une équipe multiculturelle.

  • Capacité à gérer plusieurs tâches suivant l'actualité des projets

  • Capacité à travailler dans un environnement dynamique et en constante évolution
  • Bonne capacité à communiquer
  • Bon esprit d'équipe
  • Capacité à gérer des situations de forte pression comme les situations d'urgence
  • Culture de la sécurité en lien avec la politique HSE de la Société
Additional Information

Relocation Assistance Provided: No