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Chief of Staff

il y a 1 jour

Paris, France Marinescence Temps plein

Paris, France Shore Based Villa Permanent
- Posted Date
- 19 Aug 2025
- Locations
- Paris, France
- Department
- Shore Based Villa
- Function
- Chief of Staff
- Type
- Permanent
- Positions
- 1
- Experience
- 5 - 7 years
- General
- Criminal Records Bureau Check (UK Only), Full Driving License (International)
- Recruiter
- English
- French

**CHIEF OF STAFF / PROPERTY MANAGER POSITION**

PROVEN PREVIOUS SIGNIFICANT EXPERIENCE ONLY

Applications not meeting the requirements mentioned below will not be considered.

**About the Property**

The apartment is located in Paris. It is privately owned.

They evolve around different properties in Europe. You will essentially be based in Paris and will be required from time to time to go visit the other site of their properties and meet the current existing teams.

The position is LIVE OUT**.**

**The project**

For this specific position, we are aiming to find someone who will be the beating heart of the family’s organization, masterfully orchestrating various elements and uniting them into a cohesive whole. You will be the vital link between Executives Chief of Operations such as Villa Managers and everyday operations, attending meetings on behalf of the owner’s/family and you will have to be an arming decision-maker with indispensable knowledge of the Operational such as Housekeeping, Service and Laundry. For this role, you must have Excellent Managerial skills in order to be able to supervise and assist several teams for each property. You will also need to be an Excellent Right-hand man or woman as a Personal Assistant on top of the role of Chief of Staff mentioned above.

This senior-level position is aimed to a versatile, resilient professional with proven significant experience working with ultra-high net worth individuals (UHNWI). The missions are as demanding as they are varied and include the management of a large real estate portfolio, the coordination of a team of household staff, as well as managing the payroll tool in several jurisdictions. A thorough knowledge and general understanding of the French administrative and tax system and a perfect command of French language are absolutely essential. **Applications that do not meet these criteria will not be considered.** Of course, you will be assisted by the family office and their team of accountants and lawyers.

For this purpose, you are on the one hand a real Leader, you are not only willing to control and supervise but you are also hands-on. This is a must. On the other hand, you are comfortable taking over on higher and various duties like organizing events and liaising with various subcontractors such as florists, caterers and the Villa Manager’s on site while on the other side, handling all the administrative daily tasks and answering letters, mails, etc.

You are very well organized and you are capable of cross managing to develop your legitimacy as a manager and your relationships with your team as a leader.

In order to do all this, and to have a good general overview, you will have to liaise with the family's calendar and summarize it to their Villa Managers; based on the principal’s attendance in Paris or in various properties. As a Chief of Staff/ Property Manager, you will actually be the main contact in between the team and their Villa Managers and the Principals. You will report directly to the family and to the family office.

You will be in-charge of communicating with the Villa Managers and supervising with their operational activities.

Most importantly, we would like a **Chief of Staff / Property Manager** who understands the habits and the standards of the principals and their way of living, someone who will memorize properly their habits and way of living. We would like someone who has great common sense, great interpersonal and emotional intelligence and who is very detail-oriented in its way of organizing everything.

TASKS & DUTIES:
**Property Management**
- Supervision of several apartments and a private mansion in Paris, as well as properties all over Europe.
- Construction/renovation buildings site supervision and follow up on general maintenance (ongoing everyday maintenance and preventative maintenance)
- Liaising with external subcontractors/providers, monitoring contracts, quotes, service & maintenance, and monitoring invoicing and payments
- Participating in co-ownership meetings as an official representative

**Accounting & Financial Management**
- Checking invoices and proceeding with the payments
- Cash flow monitoring and banking relationships
- Budgeting, day-to-day accounting management control
- Following up on the Contracts: energy, insurance, etc.
- Payroll management (CESU, PARTENA, TPEE) for 11 employees via the dedicated tool
- Checking out every Expense report and processing their reimbursement after adding the expense in your management control tool

**Human Resources**
- Liaising with the Villa Managers and their needs in terms of workload and staff
- Organ