International Payroll Lead

Instapro Group is seeking a hands-on, detail-oriented, and forward-thinking International Payroll Supervisor to lead payroll operations across five countries.

This critical role combines both strategic oversight and hands-on execution of end-to-end payroll functions to ensure accuracy, consistency, standardization, and compliance with SOX controls. As a key member of our Accounting and People Operations teams, you’ll report to the Senior Payroll Manager based in the United States and collaborate closely with cross-functional teams across our international organization.

**Key Responsibilities**:

- Own and manage end-to-end payroll operations across Europe and Canada, ensuring timely and accurate payroll processing
- Ensure compliance with all relevant local labor laws, tax regulations, and internal governance standards
- Partner with external payroll providers and internal stakeholders to streamline operations and resolve issues
- Serve as the go-to contact for payroll questions from employees, vendors, and internal teams, ensuring clear and accurate communication
- Maintain and improve payroll-related systems, processes, and controls
- Prepare payroll reports and reconciliations for Finance and HR teams
- Support audits and implement recommendations for continuous improvement
- Collaborate with HR to ensure data accuracy and alignment with employee lifecycle events (e.g. onboarding, promotions, terminations)
- 7-10 years proven experience managing multi-country payroll operations across European jurisdictions
- Experience managing the payroll implications of equity awards across multiple jurisdictions, including taxation, withholding, and reporting obligations
- Strong knowledge of European and Canadian labor law and statutory requirements
- Exceptional attention to detail and problem-solving skills
- Demonstrated experience managing relationships with external payroll providers across multiple countries
- Outstanding customer service skills with a sense of urgency
- Proficient in international HRIS and payroll systems (e.g., Personio, UKG/Immedis, ADP, SAP, or similar)
- Must be self-driven and able to work autonomously
- Advanced Excel skills, including pivot tables and lookup functions
- Ability to thrive in a fast-paced, collaborative, and international environment
- Ability to handle sensitive and confidential information with discretion
- Fluent written and spoken English is required

**Why you’ll enjoy working at the Instapro Group**:
**You can make an Impact.**Joining Instapro Group is an opportunity to help crack the code in one of the last big industries to become digital-first. We’re leaders in our markets, yet small enough for everyone to make a real difference.

**We care**. We don’t believe in one size fits all. Whether it’s flexibility in your working hours, your location, or opportunities to advance and grow, you’ll find a supportive and open culture designed to help our team members thrive.

**These are the benefits you'll enjoy**:

- Highly competitive salary package
- Hybrid work environment
- Hybrid allowance/benefit
- Temporary work from abroad policy
- Mental health support
- Regular team and social events
- Further benefits depending on location
- Referral bonus

**These are the values that guide everything we do**:

- ** We put integrity first**. We are authentic, transparent and respectful.
- ** We are all stewards.**We are stewards of the company on behalf of all stakeholders.
- ** We follow the evidence.**We are objective, evidence-based and pragmatic in our decision-making.
- ** We never stop learning.** We are open-minded and curious.
- ** We win together.** We collaborate and earn trust with our colleagues.
- ** We are inclusive.** We are committed to building a diverse and inclusive company.

Read our values in full here