Purchasing & Accounting Manager

Based in Lyon (France) and a subsidiary of KCAS, an international leader in bioanalysis, Active Biomarkers develops and offers a wide range of services (biomarkers, pharmacokinetics, immunogenicity) associated with therapies. Innovative in fields such as oncology, inflammation, neurodegenerative pathologies, or infectious diseases. As part of our strong development, we are recruiting an experienced Purchasing and Accounting Manager.

Our team performs essential work for the pharmaceutical industry on a daily basis. By relying on innovative technologies, we support our customers in the search for solutions and answers on the efficacy and safety of their experimental therapies. If you are passionate about these topics, do not hesitate to join our team

Within our administrative department, you will be:

- Responsible for managing purchases and orders from our suppliers and partners
- In charge of managing and monitoring accounts payable and accounts receivable

**Purchasing and Accounting Manager**

**Full time CDI ** contract

**Position based in Lyon.**

**Your missions**

Within our administrative department, you report to the Finance and Management Control Manager, and you will have a double responsibility: the management of purchases / orders / stocks on the one hand and the management of accounting suppliers and customers on the other hand.

**1/Purchases**

True interface with suppliers, the Operations team, the sales department, and the administrative department, you will be responsible for the management of purchases, supplier orders, stock status.

In this context, you
- Manage the Purchasing process
- Evaluate and audit suppliers if necessary
- Negotiate annual prices and requests for quotes
- Regularly update supplier negotiation tables for study reagents (with list prices and discounted prices)
- Centralize, prioritize, and place orders according to the needs of Operations
- Ensure the qualitative and quantitative conformity of the products ordered and received
- Track deliveries and delivery times, follow up if necessary
- Centralize and organize the technological watch of products (novelties, substitution products, evolution of suppliers,...), thanks to the collective monitoring of the company.
- As a pilot of the purchasing process, you follow the supplier FAQs, the compliance of products and services.
- Coordinate and centralize the monitoring of inventory/inventory management. You are the guarantor of the accuracy of stocks. You contribute to the optimization of stocks (delivery times, limitation of expired products, business continuity.
- Ensure the follow-up (state of stocks according to the progress of the projects), the balance sheet at the end of the study and the reallocation of products in agreement with the Operations Directorate and the Laboratory Management.
- Have environmental, social and ethical responsibility as part of the company's CSR approach
- Validate the implementation of Kanban’s to secure the replenishment of the stock of reagents and general consumables
- Monitor inventories and measure discrepancies to ensure consistency between physical and IT inventory
- Coordinate weekly pickings and prepare balance sheets

**2/Accounting**

In support of the Finance and Management Control Manager, you are responsible for supplier and customer accounting. In this context, you:

- Receive, control, and record invoices and accounting credits in Quadra software (Quadra Fact/Quadra Compta)
- Follow up on billing disputes and inform the Finance Department
- Re-launch suppliers if necessary for invoices/credit notes
- Create new suppliers under Quadra /Quadra Fact
- Track and report total weekly order amounts
- Set up and monitor management tools allowing a monthly view of the data.
- Build the vendor payment elements:

- Preparation of the payment file o Validation of supplier payments in connection with the Finance Department
- Generation of the transfer file in Quadra with control of bank details of Sending elements for payments suppliers
- Respond to supplier reminders for invoice payments
- Ensure accounting filing and archiving of documents
- Edit and send customer invoices, ensure payment reminders, co-manage cash flow with the Finance Department
- Enter the bank journal under Quadra as well as the weekly bank entries
- Make the lettering of the newspaper
- Ensure monthly bank reconciliation
- Track company expenses (bank cards, transfers):

- Entry of supporting documents in the accounts
- Verification/control of supporting documents
- Control and reconciliation of business card statements
- Entry of VAT if applicable to supporting documents
- Prepare accounting items for monthly closings

**Your Profile**

You will thrive within Active Biomarkers if you like to evolve in an environment with a human face, if you are guided by the achievement of common objectives and team spirit, if you want to learn and progress, and if you feel concerned about scientific innovation in the fi