Cdi - Coordinateur Administrative Et Opérationnelle Sécurité Eme (F/H)/x)

**PERMANENT CONTRACT -** **Administrative and Operational Security Coordinator EME** (M/F/X)

At Sephora we inspire our customers, empower our teams, and help them become the best versions of themselves. We create an environment where people are valued, and differences are celebrated. Every day, our teams across the world bring to life our purpose and values.

The position is based in Neuilly-sur-Seine.

Reporting into the EME Security Director, you are responsible for critical contract management and administrative security processes, with a strong focus on thee French market. You oversee and coordinate with security service providers across multiple countries, ensuring all legal and compliance requirements are met, and managing the contract lifecycle for new store openings, closures, and ongoing updates.

**You will excel and enjoy this position if you are ready to actively handle the following missions**:
**Administrative and Internal Coordination**
- ** Logistics and Administrative Management**: Organize internal and external meetings, manage the Security Director's schedule, and coordinate business travel for the Director and the team, while ensuring smooth communication between stakeholders.
- ** Communication with Stakeholders**: Collaborate with internal security forums to relay updates and align on best practices.
- ** Contract Renewal and Document Updates**: Prepare and dispatch updates to ensure contractual compliance across locations. Create and maintain standardized templates and documents approved by the legal team.
- ** Legal Document Coordination**: Maintain close coordination with the legal team to ensure that all contract terms are updated in response to changes in French legislation (e.g., GDPR and JO updates).

**Security Process Management and Documentation**
- ** Contract Management and Administration**: Coordinate with EME teams for all security-related contracts. Ensure each contract is created, reviewed, and finalized in compliance with the French legal framework. Oversee new contracts for store openings and handle the termination or transfer of contracts for store closures.
- ** Document Verification and Compliance Checks**: Every six months, verify and update administrative documents (including signed specifications, licenses, professional cards, and ethical guidelines) in the GSAO system. Ensure that all addenda and changes are correctly filed and accessible.
- ** Security Provider Onboarding and Follow-Up**: Manage interactions with chosen security providers. Confirm provider details and initiate preventive plans, ensuring all documentation (e.g., K-Bis verification) is accurate before finalization.
- ** Contract Lifecycle Management**: Review and archive all contract-related documents, including contract renewals, fee adjustments, and addenda, to ensure completeness and accuracy in the GSAO system.

**Audit and Compliance Tracking**
- ** Biannual Compliance Audits**: Conduct and document biannual reviews of all administrative documents and contracts for security providers to ensure alignment with EME standards. Escalate issues of non-compliance to management.
- ** Preventive and Safety Plans**: Develop and maintain updated safety and preventive plans in partnership with providers for each store and location.

**GSAO Management**
- ** System Updates and Maintenance**: Regularly update the GSAO system to reflect all relevant data on security operations, particularly during store openings, closures, and changes in service providers. Address any issues and coordinate improvement discussions with system users.

**Crisis Management and Reporting**
- ** Crisis Response Preparation**: Support the Security Director in activating emergency plans and coordinating with local teams. Prepare safety instructions and briefings in response to urgent situations (e.g., geopolitical or natural events).
- ** Travel and Risk Studies**: Synthesize travel security information using updates from SEERIST and the Ministry of Foreign Affairs, liaising with international travelers to offer guidance for high-risk areas.
- Full professional fluency in English and French is required. Experience in translating technical and legal documents is a plus.
- Familiarity with GSAO or similar security management software.
- Understanding of contract law, particularly in France.
- Attentive to security industry ethics and confidentiality standards.
- Strong attention to detail and adherence to deadlines.
- Ability to work across teams, particularly with international counterparts, and engage stakeholders effectively.
- Reliability, autonomy, and ability to work under pressure.

**While at Sephora, you’ll enjoy**
- ** The people.**You will be surrounded by some of the most talented leaders and teams - people you can be proud to work with.
- ** The learning**. We invest in training and developing our teams, and you will continue evolving and building your skills through personalized career plans.
- ** The**culture**. As