Personal Assistant

At AXA IM our purpose, to act for human progress by investing for what matters, is central to every action we take as a business. As a responsible asset manager, we actively invest for the long-term to help our clients, our people and the world to prosper.

As a future Personal Assistant, you will report to the Real Assets Deputy COO, and you will be part of AXA IM Alts - Real Estate.

DISCOVER your opportunity

As a Personal Assistant, you will be responsible for providing personal and administrative support for the Asset Management Team including Global sector Heads.

Your role and responsibilities will include
- Manage diaries, schedule, plan and coordinate meetings, training and other events as required, including preparation of meeting materials, coordination of logistics, preparation of attendee information and preparation of agenda.
- Manage regular and ad-hoc committee meetings. Collect and prepare reports as required for use in committee meetings, take minutes as required by rules. Provide support for power point presentations as and when required.
- Prepare expense claim forms in a timely manner. Prepare purchase orders and arrange receipting once the invoice is due for payment.
- Manage travel arrangements within AXA Travel Policy (including Taxis).
- Arrange for all necessary IT equipment and resolve problems for new staff members. Take part in business tool administration as and when required
- Provide ad-hoc support for senior managers and their teams when needed or in case of other PA’s absence
- Mail/ letter management (reception, scanning and dispatch according to owner companies)
- Perform others tasks as and projects as assigned from time to time

**QUALIFICATIONS**

SHARE your unique expertise

We welcome different combinations of skills & experiences.

Your qualifications and experience
- Administrative degree/Secreatary diploma or equivalent experience
- Experience of working with high volume of work and against tight deadlines
- A previous experience in a similar role would be greatly beneficial

Your knowledges and skills
- Superior organisational skills - ability to multi-task effectively and to deal with time pressure
- Proven ability to effectively coordinate calendars, schedules and meetings
- Ability to maintain accurate and timely minutes & correspondence
- Excellent computer skills with various software packages including Outlook, Word, Excel, PowerPoint
- Excellent communication skills (fluency in English)
- Ability to maintain a high degree of confidentiality and professionalism at all times
- Ability to work autonomously and adapt quickly to changing circumstances
- Excellent interpersonal skills, good listening skills, capacity to deal with senior management, ability to interact easily inside and outside the firm
- Team spirit
- Positive and enthusiastic mind set, with a “can do” attitude
- Determined to facilitate situations in order to achieve results

We would love to know more about you. Let’s connect Send us your resume.

**ABOUT AXA**

The AXA Group is a global leader in insurance and asset management, with 160,000 employees serving 105 million customers in 62 countries.

We protect and advise our clients at every stage of their lives, offering products and services that meet their needs in the areas of insurance, personal protection, savings and asset management.

Our mission: To act for human progress by protecting what matters

Our values: Customer first, Integrity, Courage and One AXA

At AXA IM we are investing with a clear purpose - to make the world a better place. We act for human progress by investing for what matters. Our conviction-led approach enables us to uncover what we believe to be the best global investment opportunities across alternative and core asset classes. We are already entrusted by our clients with more than €887 billion in assets.

**WHAT WE OFFER**

We are committed to offer you an environment where you can:
Grow your potential: Be part of a forward-thinking business with internal opportunities and personalized learning paths available to help constantly develop your skills and abilities**.**

Shape the way you work: Work for a company which is highly committed to providing flexibility & balance to its employees, offering you a large range of benefits (hybrid working, competitive health benefits, among many others.).

Thrive within a diverse community: Play a role within a responsible company that actively recognizes and values individual differences in a diverse and inclusive workforce.

Move the world forward: Join a responsible employer that acts in favor of societal and environmental causes as an investor, insurer and company, notably through the _AXA Heart in Action_ association. As part of our commitment to sustainability and environmental responsibility, we will celebrate your arrival by planting a tree.