Assistant (M/F)

Req ID:429385

Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling and digital mobility solutions. Joining us means joining a caring, responsible, and innovative company where more than 70,000 people lead the way to greener and smarter mobility, worldwide

We are looking for an Assistant for our Tender & Project Office team Reporting to the VP Tender & Project Office, Jean-Marc Tessier, you will provide an executive support to the teams working of this organization and will deliver administrative tasks with competent, dynamic and friendly behavior. A wide-ranging and responsible role requiring strong administrative‚ IT‚ organizational and communication skills and a proactive 'can-do’ attitude.

Because you are highly organized and dynamic, you will also support the Cash Management Performance and Planning leaders and their respective teams

Your main responsabilities will be:

- Maintain the VPs & Directors professional agenda, arrange meetings and appointments and provide reminders, as well as interfacing with assistants of other VPs and Top management to organize common meeting and events
- Travel management: Creation and end to-end management of travels in relation with the travel booking tool/agency and management of VISA processes.
- Support to expense claims for Directors
- Follow-up the expenses of the department on a monthly basis (travels, consulting, others)
- Take charge of Purchase Request, Purchase Orders from the teams including managing external vendor queries
- Invoice management: Suppliers creation, purchase Orders creation and follow-up with suppliers and accounting department with managing expenses
- Administrative support to the integration of new comers
- Handle requests and queries raised from the team members
- Produce reports, presentations and briefs

Profile:

- 5+ years related to an executive administrative assistant, senior executive assistant or in other secretarial position
- Proficiency in MS Office with expertise in Word, PowerPoint and Excel
- Fluent in English
- Discretion and Confidentiality
- Full comprehension of office management systems and procedures
- Excellent problem solving, critical thinking and communication skills
- Proactive and efficient responses to pressing issues and challenges
- Excellent organization & planning capabilities
- Strong interpersonal skills

Alstom is the leading company in the mobility sector, solving the most interesting challenges for tomorrow’s mobility. That’s why we value inquisitive and innovative people who are passionate about working together to reinvent mobility, making it smarter and more sustainable. Day after day, we are building an agile, inclusive and responsible culture, where a diverse group of people are offered opportunities to learn, grow and advance in their careers, with options across functions and geographic locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose?

**Equal opportunity statement**:
Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected. All qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability status, or any other characteristic protected by local law.

**Job Type**:Experienced

**Job Segment**:Administrative Assistant, Office Manager, Consulting, Administrative, Technology