Executive Assistant to Senior People Director

Description de l'entrepriseWe were founded by Axel Springer in 2018 as a 100 percent owned company and combine the digital activities and participations in real estate, car and generalist classifieds in Germany (Immowelt), France (Meilleurs Agents, Groupe SeLoger, Logic-Immo), Belgium (Immoweb), Spain (Housell) and Israel (Yad2), making us one of the world’s biggest digital classified players.

We also hold Axel Springer’s minority participation in companies such as Purplebricks, Homeday and Zumper. Our vision is to serve consumers in their important decisions in life and to simplify not only the search for a new property or car but to also provide additional services in adjacent markets.

This is an exciting time to join us in our ambition to become Europe’s leading PropTech business - helping us unlock everyone’s perfect place

Description du poste

We are looking for a highly talented full-time Executive Assistant (M/F) to our Senior People Director France and Belgium (DRH) to support and manage her and her team. You will be joining a motivated team based in France and Belgium. We are looking for someone who thrives in a multi-cultural and fast-paced environment, who is at ease with change and someone with excellent organisational and communications skills, and a positive attitude and mindset.

**Responsibilities**:

- Work together with the DRH’s, the People and Organisation Function to make sure all administrative tasks run smoothly, namely:

- Proactively coordinate and manage the daily calendar of the DHR. Organise complex calendars and schedules; resolving any scheduling issues and conserving the HRDs time
- Act as the point of contact between the DRH, the People team and employees/clients
- Arrange end-to-end travel. Prepare expense reports, handle invoices.
- Suggest and implement more efficient ways to run the office and troubleshoot malfunctions
- Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly. Use discretion, confidentiality, and good judgement to handle HR-Level matters.
- Draft and prepare correspondence for internal announcements, meetings, and organisations that the DRH is involved in
- Manage communication and correspondence with internal and external business partners and stakeholders (corporate communications, meeting minutes and follow-up)
- Maintain an efficient flow of information between the members of the leadership teams as well as communications with the AVIV HR function.
- Coordinate internal People team events and collaborate with the Events team for external events.
- Responsible to autonomously organise employee life cycle moments such as birth presents
- Collaboration with the Aviv assistant community at the Aviv level to help drive business rhythms and ceremonies (TownHall, All Hands events, etc.)
- Represent the company and the DRH in a positive light through great follow-through skills and sound judgement.

**Qualifications**:

- 8+ years of experience in a role with similar scope of responsibilities
- Experience as assistant of an HR Director of a similar company and/or industry, or leading a strategy consultancy serving a team of senior leaders
- Excellent communication and time management skills; proven ability to meet deadlines.
- Excellent verbal and written communication skills and confidence to interact with multiple stakeholders and senior management
- Technically savvy and experimental mindset in learning new collaboration tools (i.e., Miro, Slack)
- Exemplary attention to detail
- Ability to function well in a high-paced, international environment
- Team player with strong interpersonal and collaboration skills
- Full professional proficiency (writing and speaking) in English and French. Proficiency in German and/or Dutch is a plus.

Informations supplémentaires
- We are one of the leading PropTech platforms in Europe. If you’ve ever rented or purchased a property then you may have used one of our classified portals. This is a great time to join us to help elevate our AVIV brand.
- A high visibility role in our organisation reporting into our Director of Product.
- The opportunity to work hybrid within our operating footprint with international travel to our locations in France, Belgium and Germany.
- The autonomy to work in a style which suits you to be the most productive
- The freedom to tell us which tools you need to be successful in your job so we can set you up to make it happen.