Executive Assistant

General administration services
Executive Assistant
Permanent/CDI
France
Paris
The Job
**Job description**:
Reporting to the Managing Director ROW (rest of the world). you will be providing a broad range of office functions and secretarial support to the Managing Director, ROW.
**The responsibilities include but are not limited to**:

- Executive Assistant Personal admin support to managing director
- Managing and coordination of complex calendars and organising meetings and appointments for managing director and head of departments.
- Managing the manager/executive of important tasks and deadlines
- Organization of meetings including the preparation of reports, minutes and follow-up of actions
- Preparation of presentation documents for working committees
- Organization and collecting essential information for necessary update with any needs.
- Organizing events and conferences
- Monitoring of various transversal projects
- Organization of travel support to managing director and head of departments.
- Acts as the liaison for all visitors coming from other Believe entities worldwide.
- Office Management
- Manage the relationship with vendors/ suppliers and external service providers i.e. telco operator, internet provider, cleaning services, etc
- Liaison with the landlord on structural issues, problem resolution with the office space, fire safety and security etc
- Respond to emergency situations or other urgent issues involving the facility
- General administration duties including maintaining of copier machine and other office equipment etc repair and maintenance for office equipment
- Maintain and replenish of pantry and stationeries control
- Postage / mail handling, courier service arrangement
- Business name card printing arrangement
- Maintains and updates the Asset Register including asset tagging
- Perform general administrative and secretarial duties including corresponding with internal and external stakeholders

**Qualifications**:

- Ability to maintain a high level of accuracy in preparing and entering information
- Excellent written and verbal communication skills
- Good at multitasking and confident in project management
- Skilled in the use of Microsoft Office products (Word, Excel. PowerPoint, etc)
- Excellent stress management and time management skills
- Ability to maintain strict confidentiality in performing duties
- A team player with good interpersonal and communication skills.
- Able to work diligently and independently and under time constraints
- Fluent speak and written English.
- min 2-years of relevant experience in office administration and min 1 year of relevant experience as an Executive Assistant or Personal Assistant
- Meticulous, organised and detailed-oriented Proactive and pleasant personality

**Qualifications**:
Min 5-years of relevant experience as an Executive Assistant
Fluent English, russian appreciated
Ability to maintain a high level of accuracy in preparing and entering information
Excellent written and verbal communication skills
Good at multitasking and confident in project management
Skilled in the use of Microsoft Office products (Word, Excel. PowerPoint, etc)
Excellent stress management and time management skills
Ability to maintain strict confidentiality in performing duties
A team player with good interpersonal skills.
Meticulous, organized, proactive and detailed-oriented
Additional Information
SET THE TONE WITH US
Working at Believe means having individual and collective impact in a fast-growing company
At all stages of their careers, Believers are an important part of what we are doing: shaping the future of the music industry.
**We need teams that truly reflect the diversity of our clients**: our international presence is an inspiring and enriching work environment for each one of us, with daily opportunities to connect with our colleagues all over the world.
We have two hearts at Believe - our People and our Artists.
We believe in THE POWER OF OUR PEOPLE, who grow every day to develop their potentialWe aim to provide our Believers with the best environment to thrive.
ROCK THE JOB
Tailor-made training and coaching program
Remote working policy
A well-being program
Access to Eutelmed, a digital mental health and well-being platform that allows you to speak with an experienced psychologist
Contractor role
SING IN HARMONY
**Ambassador program**: an employee volunteering initiative dedicated to all Believers interested in having a positive impact on Diversity, Equity & Inclusion (DEI), wellbeing and the planet.
**Shaping Together**: A Group-wide event focused on volunteerism and community impact