Executive/team Assistant

France
- Business management, administration and support
- Investment Bank

**Job Reference #**
- 324167BR

**City**
- Paris

**Job Type**
- Full Time

**Your role**
- Are you detail-oriented multitasker? Do you know how to make sure things run smoothly?
We are looking for an executive/team assistant to support a team of bankers ranging from MDs and EDs through to junior bankers. There is quite a heavy emphasis on calendar management, including setting up meeting with client offices. You will be working alongside 3 other assistants who look after the rest of the team. Duties include but are not limited to:

- Diary management - co-ordinating, gate keeping, ensuring that schedules are adhered to whilst taking account of conflicting priorities and multiple demands on time
- Arrange meetings, both internal and external (including conference calls and video conferences), taking account of complex diaries and time-zone differences
- Build relationships with clients (internal and external) and their assistants
- Assist in the preparation for various meetings
- Ensure appropriate travel arrangements are made, including necessary visas (operating within UBS Travel Policy. Some out of hours’ assistance required for booking / re-arranging travel / cars
- Process expenses and reimbursement through Concur
- Liaise with numerous management offices and key departments across the Bank
- Assist with any IT issues in a timely manner
- Database administration (e.g. updating Banker Portal database)
- Updating of team distribution lists.
- Cover telephones, taking messages when needed
- Other ad hoc tasks

**Your team**
- You will work in Paris. The role requires a committed individual with solid organisational skills, who can multi-task and work well under pressure in a demanding environment. It is critical that the individual can form strong working relationships, particularly with peers, to provide seamless coverage to an extremely high standard. The individual must also maintain professionalism and be able to deal sensitively with work of a confidential nature.

**Your expertise**
- Ability to show initiative
- Ability to work in an efficient manner independently and in a team environment
- Ability to understand the priorities and changing demands of a team to adapt support
- Excellent communication skills, both oral and written
- Professional manner
- Delivery focussed, able to prioritise
- High attention to detail, whilst juggling several tasks and deadlines
- Advance knowledge of MS Office
- Upbeat with a positive 'can do' attitude
- Flexible, adaptable to change, embraces a challenge
- Several years' experience gained working within corporate finance at an investment bank

**About us**
- UBS is the world’s largest and the only truly global wealth manager. We operate through four business divisions: Global Wealth Management, Personal & Corporate Banking, Asset Management and the Investment Bank. Our global reach and the breadth of our expertise set us apart from our competitors.

We have a presence in all major financial centers in more than 50 countries.

**Join us**
- At UBS, we know that it's our people, with their diverse skills, experiences and backgrounds, who drive our ongoing success. We’re dedicated to our craft and passionate about putting our people first, with new challenges, a supportive team, opportunities to grow and flexible working options when possible. Our inclusive culture brings out the best in our employees, wherever they are on their career journey. We also recognize that great work is never done alone. That’s why collaboration is at the heart of everything we do. Because together, we’re more than ourselves.

We’re committed to disability inclusion and if you need reasonable accommodation/adjustments throughout our recruitment process, you can always contact us.

**Disclaimer / Policy statements**
- UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.