Finance Assistant

**Grade**: Multiple grade levels

**Contractual Arrangement**: Multiple contractual arrangements

**Job Posting**: Oct 14, 2024, 9:46:31 AM

**Closing Date**: Nov 5, 2024, 4:59:00 PM

**Primary Location**: France-Lyon

**Organization**: Budget and Finance Office

**Schedule**: Full-time

**This vacancy notice is a talent pool for finance assistants at GS5 and GS4 levels and may be used to fill other similar positions at these grade levels or lower**

**PURPOSE** **OF** **POSITION**

The International Agency for Research on Cancer (IARC) is the cancer research agency of the World Health Organization (WHO) and is based in Lyon, France. The objective of IARC is to promote international collaboration in cancer research.

The role of the Services to Science and Research branch (SSR), led by the Director of Administration and Finance (DAF), is to support the achievement of IARC’s scientific objectives through efficient and effective management of the Agency’s resources; and provision of administrative, legal and operational support services, ensuring accountable risk mitigation and implementing strategies to strengthen capacities and maximize IARC’s impact.

The Finance Office is a unit within the Budget and Finance Office (BFO), Section of Support to Research (SSR), responsible for providing supports to various programmes and activities of IARC in respect of financial services such as payments, payroll, travel advance/reimbursements, etc. and managing IARC accounts in accordance with the International Public Sector Accounting Standard (IPSAS).

The incumbent will support in the increasing workload and the financial closure as well as provide support to the Business Management System (BMS) project which will be in critical phase in 2025.

**DESCRIPTION OF DUTIES**

Under the supervision of the Finance Officer and overall guidance of Admin and Finance Officer the incumbent performs the following duties:
**1)** **Processing of accounts payable** invoices, Collaborative Research Agreement (CRA), Agreement for Performance of Work (APW), consultants and consortium agreements.

**2)** **Reconciliation of accounts**:
a. Making Adjustments: Correct errors or make necessary adjustments in the internal records.

b. Clear advances.

c. Documentation: Keep a detailed record of the reconciliation.

**3)** **Recording revenue in the Enterprise Resource Planning (ERP) system (SAP)**:
a. Classification: Categorize the revenue based on type.

b. Documentation: Collect and organize all relevant documents like invoices, receipts, and contracts.

c. Recording: Enter the revenue transactions into the accounting system or ledger.

d. Adjustment: Make necessary adjustments for any discrepancies found during reconciliation.

e. Reporting: Generate financial reports that reflect the recorded revenue for analysis and decision-making.

**4)** **Manage the asset register and run depreciation in the SAP**:
a. Post Asset transfers.

b. Asset Retirements: Document the disposal or retirement of assets and record it in the system.

c. Run monthly depreciation in the system.

d. Generate depreciation report and check for any inconsistency.

**5)** **Liaising with bankers to answer all sorts of bank queries.**

**6)** **Assisting in the management of the bank’s portfolio.**

**7)** **Management of the interest income**:
a. Calculate the interest earned over time and ensure it’s recorded in the appropriate periods.

b. Record year end accruals.

c. Monitor the interest rate.

d. Maintain detailed records of all transactions related to interest income.

**8)** **Back up colleagues during the testing phase of the new ERP system.**

**9)** **Assist with the translation of the IARC financial documents.**

**10)** **Performs other related duties as requested by the supervisor.**

**WHO COMPETENCIES**
- Producing results.
- Teamwork.
- Communication.
- Moving forward in a changing environment.
- Knowing and managing yourself.

**REQUIRED QUALIFICATIONS**

**EDUCATION**

**Essential**:Graduation from secondary school or equivalent complemented by subsequent training in accounting at Brevet de Technicien Supérieur (BTS) level.

**Desirable**:Relevant university degree in accounting or certification in accounting such as Diplôme de Comptabilité et de Gestion (DCG) and Diplôme Supérieur de Comptabilité et de Gestion (DSCG). Knowledge in International Public Sector Accounting Standards (IPSAS) or International Financial Reporting Standards (IFRS).

**PROFESSIONAL EXPERIENCE**

**Essential**:
***

**For GS5 level**:At least five years’ experience in similar positions, including experience or knowledge of practices and procedures related to ledger maintenance (livre de compte).

**For GS4 level**:At least three years’ experience in similar positions, including experience or knowledge of practices and procedures related to ledger maintenance (livre de compte).

**Desirable**: Experience in a governmental and /or an international institution.