Yacht Manager

**Objectives and Responsibilities**
- The Yacht Manager is responsible for all tasks as required for the operation of their assigned yachts. These tasks may vary depending on the yachts assigned
- To communicate with other members of their work group to keep them fully informed of yacht itinerary, significant issues, crew changes etc
- To assist other Yacht Managers/work groups from time to time as may be deemed necessary

The Yacht Manager is the centre point for all vessel communications with a range of tasks as required to include, but not limited to:
**YACHT ADMINISTRATION/MANAGEMENT**
- Point of contact for captains; effectively and efficiently communicate with captains (and other crew as appropriate and always respecting the chain of command on board).
- Be aware of yacht position (StratumFive), schedule and Owner planning, charters etc and anticipate yachts needs.
- Together with Yacht Accountant, establish and monitor monthly budgets and communicate/anticipate expenditure, purchasing and spending thresholds; approve invoices, advice on monthly funding requests.
- Review/comment accounts and produce monthly and yearly owner reports as required (may vary depending on assigned yachts).
- Coordinate and review insurance, VSAT (and other communications,) vendor and other service contracts and T&Cs.
- Facilitate good flow of communication between yacht and other departments at Hill Robinson.
- Overview yacht administrator work and give guidance when needed.
- With the help of tach administrator, ensure that Company address book is maintained up to date.

**SAFETY and TECHNICAL ADMINISTRATION**
- Yacht compliance, working directly with Compliance Department, Flag states, Class societies and Port State Control as necessary.
- Using HRclick, monitor yacht documents; oversee and instruct upload/download of documents, photos, forms and certificates by the yacht administrator.
- Review ISM meetings, Audits etc and follow open issues/incidents through to closure.
- Liaise with the project/technical manager to assist with refit work; arrange statutory Class and Flag surveys and attendance.
- Support yachts in emergencies including incident/accident reporting and insurance claim coordination.

**CREW MANAGEMENT**
- Working with the Captain and Crew department, advise on crew vacancies/selection; ensure certification is correctly verified and in line with manning requirements and salary in line with budget.
- Participate in Captain interviews, selection, presentation as necessary.
- Working with the employer, coordinate all captain and crew employment procedures and employment terms.
- Manage and review annual crew appraisals; with the employer advice on disciplinary matters, dismissals; coordination of departures and/or terminations.
- Working with the employer, monitor and approve payroll and communicate changes and/or other issues.
- Using HRclick, monitor crew documents; oversee and instruct upload/download photos, forms and certificates by the yacht administrator.
- Travel arrangements as may be necessary (flights, hotels etc.)

**OPERATIONAL SUPPORT**
- Develop relationships with Hill Robinson preferred vendors and contractors and be able to advise yachts as needed.

**Skills Required**:

- Full command of English language - written and spoken
- Working knowledge of French - spoken essential; written an advantage
- Ability to work with Microsoft Office - Work, Excel, Outlook, Powerpoint)
- Excellent communications skills and the ability to liaise is a professional manner with Captains and other contacts as may be required

Personal Attributes:

- Ability to work under pressure often juggling an assortment of tasks and priorities
- Able to assume responsibility and ownership for the assigned tasks
- Accuracy and attention to detail
- Flexible
- Positive attitude to fellow members of the work group and to the entire team/company
- Good sense of humour