Executive Assistant

EXECUTIVE ASSISTANT

If you Have a sound knowledge of administrative principles and are proactive with an analytical mind-set, always looking for better way of doing, or organising who enjoys working jointly, stimulated by international, multicultural environments and global challenges. And if you love sport. Come and join World Athletics and contribute to shaping and protecting the future of the most participated sport on the planet and the number one Olympic sport.

World Athletics is looking for a highly motivated, **Executive Assistant**to assist our CEO.

The role is based at World Athletics’ Head Quarters in Monaco, reporting to the CEO.

**About World Athletics**

More people around the world participate in athletics than any other sport on the planet.

World Athletics is the international governing body for the sport of athletics that includes track, field and road events. It includes 6 continental federations and 214 national federations, each a member of World Athletics.

World Athletics organises leading athletics competitions worldwide including a number of World Athletics Series (WAS) events and its flagship, the biennial World Athletics Championships. It also administers One-Day Meeting circuits such as the World Indoor Tour, Continental Tour, Wanda Diamond League and Road Race Label events.

World Athletics is based in **Monaco**, has a staff of more than 110 representing 30 different nationalities of all continents. Lord Sebastian Coe was elected as the current World Athletics President in August 2015 ,reelected in 2019 and in 2023. He has since instigated a period of high-profile organisational transformation and modernisation, as well as wide-spread reforms across the sport globally.

World Athletics’ vision is “**to use the power and accessibility of athletics and our athletes to create a healthier and fitter world”**, which gives a true purpose to all people working in the Association. They also aim at developing the whole sport - from playground and parks to Olympic Podiums.

**General overview of the position**

**Description of key responsibilities of the position**
- Contact point between the CEO and the internal and external contacts
- Extensive calendar management and follow up
- Preparation of agenda, minutes, reports, presentations, notes taking etc in English.
- Travelling arrangements (Hotel, flights, visa, etc)
- Preparation and organisation of meetings abroad and professional events
- Ensuring follow up on actions
- Accompanying the CEO on various events
- Searches, information collection
- Assistance/management of the CEO’s personal matters as necessary
- Daily office administrative tasks: invoice follow up, filing, supplies management, expense reports, etc.

**Skills and experience required**
- 5 years’ experience as executive assistant of a senior Director with similar missions, ideally in an international environment
- Proven track records of agenda management
- Proven track record of the ability to take notes effectively and create presentations for the Executive
- Proven track record of planning and time management abilities

**What we offer**
- Comprehensive package, including medical, life insurance and income protection.
- A talented team of passionate individuals who love what they do
- The option to work from home for one day a week.
- Development opportunities
- Casual and inclusive atmosphere with people of diverse backgrounds, lifestyles, and nationalities
- Wellbeing and teambuilding initiatives and activities throughout the year (travel, ski, etc.)
- Exceptional work and living environment in Monaco: sea and mountains on the doorstep, 300 days of sun per year and a safe and secure community.

**How to apply**

 Up to date curriculum vitae

 Details of current remuneration

 Names and contact details for three referees (referees will not be contacted until final interview stage)

Type d'emploi : Temps plein, CDI

Rémunération : 1,00€ à 2,00€ par mois

Avantages:

- Formation linguistique offerte
- Travail à domicile occasionnel

Exigences linguistiques flexibles:

- Français non requis

Horaires:

- Du lundi au vendredi
- Période de travail de 8 Heures
- Travail en journée

Rémunération supplémentaire:

- 13ème Mois

Lieu du poste : Télétravail hybride (98000 Monaco)