Stagiaire Assistant Administratif

About Utmost International

Utmost International is a leading provider of insurance-based wealth solutions operating across the UK, Europe, Latin America, Asia, and the Middle East. Its' solutions are largely based on unit-linked insurance policies, serving the needs of affluent, high net worth (HNW), and ultra-high net worth (UHNW) individuals.

On a proforma basis at HY 2024, Utmost International manages £103.5bn of assets under administration on behalf of approximately 200,000 policyholders.

About Utmost Luxembourg S.A.

Sitting at the crossroads of private banking, asset management, and insurance, we operate in a well-established and fast-growing division of the financial services industry. Our dynamic international team of 450+ experienced wealth structuring specialists, subject-matter and technical experts consists of 50 different nationalities, speaking over 30 languages.

We are a diverse and inclusive organisation driven by a values-based culture that promotes excellence, ambition, and innovation. We invest in talented teams who develop their expertise, curated through support and training, and fostered through a people centred culture. Our people truly are our greatest asset

Your role – Are you ready for a challenge?

Basée à Paris, le ou la Stagiaire sera principalement amené(e) à couvrir les tâches suivantes:

• Assister l'équipe commerciale et la Direction dans les tâches administratives,
• Assister et coordonner les réunions (y compris l'organisation, la logistique, l'équipement et le matériel),
• Coordonner et planifier les services administratifs essentiels tels que le courrier et l'archivage,
• Rédiger et classer la documentation,
• Répondre aux demandes de renseignements, en veillant à les classer par ordre de priorité et à les traiter dans les délais impartis,
• Gérer les demandes et saisir les données dans l'outil Salesforce (système de gestion de la relation client) avec des informations clients précises et à jour, ainsi que les prospects et opportunités,
• Collecter et synthétiser des données et des informations pour soutenir le travail des équipes commerciales,
• Effectuer toutes autres tâches administratives nécessaires au bon fonctionnement du département commercial.

Compétences et qualifications requises:

• Actuellement inscrit(e) dans un programme de Bachelor (idéalement en gestion, marketing, communication ou domaine connexe),
• Excellentes compétences organisationnelles et souci du détail,
• Autonomie et capacité à prendre des initiatives,
• Excellentes compétences en communication écrite et orale,
• Maîtrise du Pack Office (Word, Excel, PowerPoint),
• Connaissance de Salesforce ou volonté d'apprendre,
• Attitude positive, professionnelle et forte motivation à apprendre,
• Capacité à gérer plusieurs tâches et à prioriser efficacement dans un environnement dynamique.

As an equal opportunity employer, all qualified applicants will receive consideration for employment without regard to gender, colour, religion, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Given the sensitive nature of our business, industry sector and the role as described, the selected candidate is required to provide a criminal record (Bulletin n°3 for Luxembourgish residents). This excerpt will be kept by Utmost Luxembourg S.A. in compliance with article of the law of 23 July 2016 and for no longer than one month from the conclusion of the employment contract; otherwise, it will be destroyed without any undue delay should the candidate not be hired.

Utmost Luxembourg S.A. is aware of its obligations under the General Data Protection Regulation (GDPR) and is committed to processing your data securely and transparently.

Our Recruitment Privacy Notice is in line with GDPR and provides more information with regards to the types of data that we collect and hold on you as a job applicant, including for the performance of Background Checks.  It also sets out how we use that information, how long we keep it for and other relevant information about your data. For full details please click here
Recruitment Privacy Statement