Practice Admin Assistant

We are one of the largest international law firms in the world. With over 30 offices across the globe, we strive to exceed the expectations of our clients, providing them with the highest-quality advice and legal insight, which combines the firm's global standards with in-depth local expertise.

Our firm, work and people span jurisdictions, cultures, and languages. We offer our clients a truly international perspective. We believe every career should be rewarding and stimulating - full of opportunities to learn, thrive, and grow. That's why we're so proud of our inclusive, friendly, and team-based approach to work.

You'll find our clients in commercial and industrial sectors, the financial investor community, governments, regulators, trade bodies, and not-for-profit organisations. But no matter who they are or why they've reached out to us, we provide a world-class service every step of the way. And that's possible thanks to the entrepreneurial spirit and conscientious approach to work that you'll find across all of our teams.

Whichever area of the business you join, you'll become an integral part an innovative, diverse and ambitious team of people. Clifford Chance is a place where the brightest minds and the best of colleagues meet.

Who you will work with?

You provide support to lawyers and work as a team with Practice Support Coordinators on activities which are essential to the proper functioning of the Paris office. You also work closely with all the other Business Professionals teams.

What you will be responsible for?

Secretarial/Administration services:

• Document production
• Prepare, reconcile, submit Expense Reports
• Phone line management (answering and directing calls)
• Print/copy/bind/mail, DPU liaison where applicable
• Document archiving, e-filing activities
• Update of listing rules where applicable
• Distribution lists/telephone lines update
• Calendar/Diary Management
• Email management (prioritising, drafting, organising, monitoring, filtering)
• Team coverage
• Bibles management, post-closing process
• "Dossiers de plaidoirie"

BD Support Services

• InterAction entries
• Tracking BD activities
• Support on Powerpoint presentations
• Support on CVs updates
• Support on events organisation

Meeting arrangement

• Practice/group meetings
• Practice/group training
• Practice/group dinner/lunches/drinks
• Other external/internal meeting arrangement
• Noting minutes and actions
• Visitor arrangements
• Seminar questionnaire summaries
• External seminar applications

Travel arrangement

• Ticketing, booking, Itinerary preparation

HR

• Follow-up of applications on Taleo
• Validation of absence requests on ADP
• Follow-up on lawyers' appraisal meetings, coordination with HR
• Follow-up of Academy online mandatory training

Best Delivery and K&I:

• In collaboration with Practice Support Coordinators: advise Partners / Associates on the use of Best Delivery tools (CC Connect, Workshare transact, Template automation)
• Support in the preparation of newsletters and client briefings, knowledge database updates, maintenance of topic guides/information hubs on the intranet

Projects

• Provide support as required such as generating reports, preparing presentations, coordination etc.

Your career experience so far?

• You have excellent French and English communication skills, both verbal and written.

• You have intermediate/advanced IT skills, including web search, MS Word, PowerPoint, Outlook, Excel.

• Exceptional team player and ability to work autonomously, you are used to work in a demanding environment.

• You have excellent organisational skills with particular attention to details.

• Willingness and enthusiasm to work with and support different groups within the firm as required.

• You are able to manage multiple activities at the same time and prioritize tasks appropriately.

• You are motivated by customer satisfaction (external and internal).

• You have excellent work ethic and are proactive and motivated to learn.

At Clifford Chance, we understand that our true asset is our people. Inclusion is good for our team and their families, our firm and society.

We are committed to treating all employees and applicants fairly and equally regardless of their gender, gender identity and expression, marital or civil partnership status, race, colour, national or ethnic origin, social or economic background, disability, religious belief, sexual orientation, or age.  This applies to recruitment and selection, terms and conditions of employment including pay, promotion, training, transfer and every other aspect of employment.

We have a variety of flourishing employee networks. These networks are a place for colleagues to share experiences and advocate for change wherever they see an opportunity for improvement.

Our goal is to deliver an equality of opportunity, an equality of aspiration and an equality of experience to everyone who works in our firm. 

Find out more about our inclusive culture here