Accounting and Administrative Assistant

il y a 2 semaines

Paris, Île-de-France CBRE Temps plein

We are seeking a highly organized and detail-oriented Accounting and Administrative Assistant to provide comprehensive accounting and administrative support, with a strong focus on supporting our French operations. The ideal candidate will be fluent in French (both written and spoken), possess excellent communication skills, and thrive in a dynamic and fast-paced environment. This role requires a proactive approach, the ability to manage multiple tasks simultaneously, prioritize effectively, and maintain confidentiality.

KEY RESPONSABILITIES:

Financial Support:

  • Invoice coding, ensuring accurate and timely processing of invoices.
  • Processing manual payments.
  • Participation in the loan drawdown process, assisting with documentation and coordination.
  • Vendor call-back management, ensuring timely and accurate communication with vendors.

French HR & Compliance Support:

  • Coordinate with the French HR department, including sending emails to the team and assisting with administrative tasks.
  • Organize and support French employee elections for the work council.
  • Manage the mandatory posting of French labor law rulings in the office.

Office Management & Communica
t
ion:

  • Manage physical mail, including sorting, distributing, scanning, and dispatching.
  • Manage and maintain the document library for regulatory material and local GAAP reference books.
  • Welcoming visitors.
  • Managing access to the office for visitors and new joiners, including badge management.
  • Meeting room setup, booking and management.
  • Manage office supplies, ensuring adequate inventory and ordering as needed.

Training Coordination (French Team):

  • Organize and coordinate training programs for the French team, including:Contacting relevant training schools and providers.
  • Negotiating fees and contracts.
  • Preparing a shortlist of training options per theme.
  • Identifying and securing appropriate training groups and dates.
  • Follow up on training participation, including:Managing sign-up sheets, coordinating with HR regarding training requirements, following up on training obligations and ensuring completion.

Hardware Management (French HQ Liaison):

  • Manage hardware inventory and requests, coordinating with the French HQ for telephones, computers, screens, and other equipment.

QUALIFICATIONS:

Education
: High school diploma or equivalent required.

Experience:
Minimum 2 years of experience in an administrative support role, preferably supporting a French-speaking team or office

Skills:

Fluency in French (written and spoken) is essential.

  • Working knowledge of English
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential.
  • Excellent organizational and time management skills.
  • Strong written and verbal communication skills.
  • Ability to prioritize tasks and manage multiple projects simultaneously.
  • Attention to detail and accuracy.
  • Professional demeanor and ability to maintain confidentiality.
  • Ability to work independently and as part of a team.
  • Excellent interpersonal skills.
  • Experience with invoice coding is a plus.

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